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Uvalde County moves to replace aging 35-foot auditorium video board; vendors and funding discussed
Summary
County staff told commissioners the auditorium's video board needs replacement; vendors submitted bids, donors have committed funding, and staff said the new board will have updated software and connectivity.
County staff reported that the 35-foot video board in the county auditorium is nearing the end of its useful life and recommended replacing the display to resolve connectivity and component-obsolescence problems.
"It's just the the video board on your side needs replacing," a facilities or technology staff speaker said during the presentation and explained that parts and software for the current system are becoming harder to source. Staff said three bids were received; one vendor did not perform the required site visit and two vendors proposed multiple millimeter options for pixel pitch. Staff recommended the 10-millimeter option to achieve a crisper image compared with the old 26-millimeter board.
Staff discussed vendor comparisons: Core Displays' 10-millimeter option was roughly $3,000 higher than Angel Light and Signs' comparable option, and one vendor had provided correct dimensions and a shorter lead time. Staff said the county typically places a 50% deposit when ordering a large LED board and estimated an eight- to 12-week lead time once a vendor is selected.
Funding for the original sign had included donor commitments, and staff said several local organizations had previously contributed. "First Aid Bank, Texas Bank, Capacorn Credit, ADP ... they came in with $25,000 each and covered the cost of the 35 foot," the presentation said. Staff clarified that those earlier donor funds had already been drawn and would not be retasked for the replacement.
Staff also said the new system will run on a modern software platform that should eliminate existing antenna-based connectivity problems and add features for video playback and remote content management. Warranty terms discussed included five-year and 10-year parts coverage depending on components; staff said they expect longer usable life from the new system than the aging board.
The court accepted the report and directed staff to proceed with procurement steps consistent with county purchasing rules. Staff will return with a vendor recommendation and contract terms for formal approval.
