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County tax assessor-collector wins approval for Xerox equipment agreement
Summary
Wilson County Commissioners approved a contract with Xerox to replace the tax office copier; the contract includes a monthly allotment of copies and was reviewed by county IT.
Wilson County Commissioners Court approved a sales and service agreement with Xerox for the Tax Assessor-Collector’s office after a presentation from the county tax assessor-collector, Dawn Barnett.
Barnett told the court she was notified in November that the Staples contract for the current Xerox machine was ending and that she solicited prices from Toshiba and Xerox. She recommended the Xerox agreement, which she said provides a machine with a stapler, hole punch and folder and includes 10,000 black-and-white copies and 2,500 color copies for a monthly fee of $392. Barnett said she had county IT review the contract and that IT was “fine with me doing this.”
Commissioner King moved to approve the Xerox sales and service agreement; Commissioner Bridal seconded. The court approved the motion by voice vote.
Barnett told the court the prior Staples arrangement carried a lower base monthly fee ($180.35) but variable copy charges; when she averaged prior months’ charges, the county’s copy costs came close to the new $392 monthly package. Barnett said she had the county IT and procurement reviews completed.
The contract was approved without further amendment; county staff will file the signed agreement and proceed with implementation.
