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Board committee approves purchase of 2,600 Chromebooks for device replacement
Summary
The curriculum committee approved a $1,070,930.90 purchase of 2,600 Chromebooks from Y and S Technologies to sustain the district's 1:1 device initiative; staff said the purchase will come from existing capital outlay funds.
Mister Young, a technology staff member for Cumberland County Schools, asked the curriculum committee to approve a procurement of 2,600 Chromebooks at a total cost of $1,070,930.90 to maintain the district's 1:1 device ratio.
Young told the committee the purchase will be paid from existing capital outlay budget lines and aligns with the district's strategic goals to provide modern learning environments and sustain a student-device ratio. He said the purchase "will ensure that every student has access to the technology that they need."
Board members asked about device damage and student responsibility. Young and other technology staff said the district requires an annual signed acceptable-use agreement for students and guardians that includes damage fees: $50 for the first three incidents and $250 if the device is destroyed. Staff said much of the damage fees are recouped but acknowledged some funds are not recovered. Technology staff also pointed to digital-citizenship instruction and media coordinators who help enforce device policies.
Committee action: a member moved to approve the purchase and another seconded the motion. The curriculum committee voted to approve the purchase procurement during the meeting.
Context and next steps: staff said the procurement supports the district's existing, budgeted capital plan and that device replacement contracts and a separate large replacement contract were expected to appear on a later agenda for additional discussion.
