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Board delays declaring public safety building "substantially complete" pending clerk-of-the-works sign-off
Summary
Town staff reported to the Select Board that the Town must file an annual post-issuance compliance report to the Vermont Bond Bank; the board agreed to defer signing a certificate of substantial completion until the clerk of the works and pending punch-list items are resolved.
Town staff briefed the Select Board on reporting requirements tied to the Town's bonds with the Vermont Bond Bank and asked whether the board would sign a certificate indicating the new Public Safety Building is "substantially completed." Staff and board members said the 2013 and 2024-series bonds are depleted but still require annual reporting, including audit and post-issuance compliance reports.
Board members and staff cautioned that "substantial completion" is a legal term and could trigger control and post-issuance responsibilities; the clerk of the works has not yet signed off on the building's substantial completion and several punch-list items remain. Board members asked staff to get a clearer list of remaining project costs, to confirm outstanding final payments and to consult town counsel if necessary before signing any certificate to the bond bank.
Separately the board discussed operational items at the new public safety building: exterior lighting has tripped breakers and will be checked as part of electrical work; sprinkler pump controls for generator operation remain to be completed; and staff continue to track outstanding contractor items and final payments. The board agreed to include the certificate in the next packet after the clerk-of-the-works review and additional follow-up with contractors and counsel.
