Atascosa County Commissioners Court on Jan. 6 accepted multiple vendor bids for 2025 road materials and formally recorded no award for pit‑run base after the only submission failed to meet specifications.

County Auditor Tracy Barrera presented the item on material bids that had been tabled at the Dec. 30, 2024 meeting. A committee composed of Commissioner Riley and Commissioner Pavelic reviewed the packets and identified several compliant bids across categories; staff noted some bids were noncompliant and several vendors included hauling information in material fields, which created inconsistencies in the submission forms.

A staff member identified in the record as Miss Burrow explained procedural issues and noncompliant submissions: “So the packets I just gave you, we'll go through those 1 at a time, because if there is an issue, base but they did not bid for pit run base. They marked it out and wrote in recycled concrete. Therefore, that is going to be rejected, because it did not comply with our requirements.” Court members discussed the difference between material price at the vendor yard and the county’s hauling costs and the operational effects when a single vendor cannot produce enough tonnage for a project.

The court approved a series of awards after separate votes on each line item. Major confirmed awards included Vulcan Construction (multiple categories), San Antonio Aggregate (recycled asphalt, crushed limestone submissions), Far South Mining and Templar (recycled asphalt), and Temporary Resources (reclaimed millings), among others. The court also accepted bids from vendors listed in the record as Ascos/Eskos/Adaskos materials for multiple topping and crushed-limestone categories; the meeting transcript contains inconsistent spellings for some vendor names (see clarifying details and audit note).

Commissioner Gillespie made many of the motions to accept vendor bids; motions were seconded by various commissioners and each carried as recorded in the public proceeding. The court also voted to accept “no bids” for the pit‑run base item after the sole submission failed to meet specifications.

Members discussed administrative improvements for future solicitations. One speaker recommended, “next year we come up with 2 categories, hauling and material,” noting that separating hauling (a service) from materials (tangible product) reduces accounting and acceptance problems and avoids confusion when vendors list hauling inside material-price fields.

Votes at a glance

- Grade 3 and 4 coated rock: Motion to accept Ascos Materials and Vulcan Construction — approved (motion by Commissioner Gillespie; second by Commissioner Pavelic).
- 2025 recycled asphalt: Motion to accept Far South Mining, San Antonio Aggregate and Templar — approved (motion by Commissioner Gillespie; second by Commissioner Riley).
- Crushed limestone (1½ inch to dust): Motion to accept Ascos Materials and Vulcan Construction — approved (motion by Commissioner Gillespie; second by Commissioner Riley).
- Crushed limestone (1¾ inch to dust): Motion to accept single bidder (name recorded in packet) — approved (motion by Commissioner Gillespie; second by Commissioner Bowen).
- Topping rock No. 3, No. 4, No. 5: Motions to accept vendor bids (names recorded in packet, including Ascos/Eskos variants) — approved (motions by Commissioner Gillespie and Commissioner Riley; seconds by various commissioners).
- Coal mix asphalt Type D: Motion to accept both bidders (Ascos Materials and Vulcan Construction) — approved (motion by Commissioner Riley; second by Commissioner Gillespie).
- Trap rock No. 3, No. 4, No. 5: Motions to accept both bidders listed in packet — approved (motions by Commissioner Gillespie; seconds by various commissioners).
- Reclaimed millings: Motion to accept San Antonio Aggregate and Temporary Resources — approved (motion by Commissioner Riley; second by Commissioner Pavelic). The meeting record notes recycled asphalt and reclaimed millings are the same product.
- Pit‑run base (2025): Motion to accept no bids after sole submission was noncompliant — approved (motion by Commissioner Gillespie; second by Commissioner Riley).
- Payroll (agenda item): Motion to accept payroll — approved (motion by Commissioner Gillespie; second by Commissioner Hayes).

The court’s actions resolved the outstanding 2025 material-bid items presented at the meeting and left staff with direction to proceed with awarded vendors. Several commissioners and staff urged clearer packet instructions and separate solicitation lines for hauling and materials to avoid rejections or confusion in future bid cycles.