Sun Prairie Area School District reports full compliance with OE-6 financial administration

Brad Saron, superintendent of the Sun Prairie Area School District, and Phil Frey, the district’s director of business and finance, reported to the school board that the district met all measures under Operational Expectation 6 for financial administration. "We are in compliance with its expectations," Saron said.

The report covers routine financial controls and reporting that affect payroll, purchasing, debt and budget practices. "All 32 are in compliance as Brad said," Frey added, and he told the board the district’s annual audit will be completed, published and presented to the school board on Jan. 27.

OE 6, the district policy labeled Operational Expectation 6 — Financial Administration, includes requirements that the district meet payroll and pay debts on time; follow the district’s purchasing policy, including bidding rules; complete and publish audits; properly collect and record funds; comply with applicable state statute; and file required federal, state and local financial reports on time. Frey said artifacts supporting the OE 6 report — audits, bid reports and related documents — are linked in the OE 6 materials and can be reviewed by the board and community.

Frey said the business office continues to monitor expenditures closely and pursue efficiencies in budgeting and financial processes. He said staff use analytics through Forecast5 to compare the district’s spending to peer districts and to help forecast finances. "We continue to spend a lot of time on different budgets for the school district," Frey said, and invited questions at the next school board meeting.

No formal action or vote on policy changes was recorded during this presentation; the district presented the monitoring report and supporting materials for the board’s review. The audit presentation on Jan. 27 is the next scheduled item related to OE 6.