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Technology Commission recommends NIST-based media and physical security policies to Common Council
Summary
The commission recommended two NIST‑aligned security policies — media protection and physical/environmental security — to the Common Council after minor procedural edits and discussion of door access control integration with police systems.
The Franklin City Technology Commission voted March 26 to recommend two NIST‑based security policies — a media‑protection policy and a physical and environmental security policy — to the Common Council for final approval.
Staff said the media‑protection draft incorporated procedural clarifications requested in a prior meeting and that the physical security policy would likely need additional updates once the Johnson Controls door access control project is implemented. Staff emphasized police access to door controls and camera systems during major security events and said the police dispatch center should retain the ability to open or lock doors and revoke badges if an incident requires it.
Commissioners discussed review cadence for the documents and recommended they be reviewed annually or semi‑annually rather than left unchanged for multiple years. Staff also noted that the policies reference CJIS and that compliance work with the Department of Justice auditor has revealed significant outstanding items in the city’s responses to an audit questionnaire.
On motions to recommend both policies “as written,” the commission approved each recommendation by voice vote. Staff said each recommended policy will be placed on a future Common Council agenda; upon council approval, the policies will become official city policy.
A follow‑up audit and policy‑update process was discussed to address gaps the city’s recent CJIS questionnaire revealed. Staff said an auditor’s automated review returned many “denied” items that require manual clarification or additional procedure documentation.
