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Council reviews extension for sewer rehab construction inspection; city to pay CEI costs
Summary
Council discussed extending Thomas & Hutton's construction engineering and inspection (CEI) services to cover phase 2 of the ARC-funded sewer rehab. Staff clarified the ARP/ARC grant covers construction but not CEI; the town expects to pay about $292,000 from its budget.
Smyrna Town Council on a March agenda discussed approving an extension of the town's current CEI (construction engineering and inspection) contract with Thomas & Hutton to include phase 2 of the ARC-funded sewer rehabilitation project.
The request covers CEI services for a trunk line beginning near Rock Springs and Branch Trail running to the treatment plant. Mike (staff member) said the work will cover construction observation and reimbursable expenses associated with phase 2.
The discussion focused on funding. Council members pressed staff about which costs the ARC grant would cover and which the town would pay. Mike (staff member) clarified: "This is an ARC-funded sewer rehab project. This will give CEI services for phase 2, which is the trunk line, starting at Rock Springs, close to Branch Trail and going all the way to the plant." He added the CEI services are not ARP-funded and the city will pay those costs directly; the amount discussed for CEI services was $292,000.
Council members also asked about billing rates and whether the contract would use 2024 or 2025 rates. Mike said the firm will bill at the new (2025) rates. The staff presentation described the $2.92 million figure discussed in materials as the overall construction cost including construction observation and reimbursables; separate line items for CEI are included in the staff estimate.
No formal vote or roll call was recorded in the portion of the transcript provided; staff recommended approval and clarified the town's budget responsibility for CEI. The council's discussion was limited to clarifying funding sources, contract rates and geographic scope of the trunk line work.
The council did not record a formal roll-call vote in the transcript excerpt provided; any final vote and ordinance or contract signature were not captured in the record excerpt.
