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Council delays approval of architectural contract for three elevation projects pending contract review and schedules special meeting
Summary
Staff updated council on a state-funded elevation program that would lift up to three structures with a $900,000 grant (limit $300,000 per structure); councilors asked to see the contract, postponed approval and agreed to a likely special meeting so members can review the full agreement.
City planning staff updated council on the Community Resilience and Mitigation Fund elevation projects and asked authority to approve an architectural services contract that would complete designs for up to three properties.
Planning staff said the state awarded $900,000 to elevate up to three structures, with a $300,000 per-structure cap. The city used its DPW statement-of-qualifications to identify engineering and design teams; engineering work proceeded with separate contracts and Stevens & Associates was the planning department’s recommended architectural firm after a January RFP. Staff said work must be completed before the state contract’s period of performance, which ends on Dec. 31, 2026.
During the meeting councilors noted the council packet did not include the proposed contract for review. After discussion the council declined to approve the contract without time to read it and agreed to schedule a short special meeting (staff suggested Monday) to review the contract and consider approval. Staff also said property owners can opt to manage their own projects, which may alter the contract price if fewer than three sites move forward.
Councilors emphasized the urgency because of the funding timeline, the technical requirements (projects must meet NFIP and ASCE 24 flood standards) and property owners’ cost concerns. Staff agreed to provide the contract to councilors and to arrange a timely, posted special meeting to consider formal approval.
