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Maintenance update: district asset preservation report flags aging HVAC, roofing and Sunnyside issues
Summary
District maintenance staff presented the annual Asset Preservation Program (APP) report, citing high overall condition at Pullman High but fair-to-poor ratings for HVAC and roofing at several elementary schools; board members discussed long-term planning and potential bond timing for Sunnyside replacement.
The Pullman Public Schools maintenance team presented the district’s annual Asset Preservation Program (APP) review at the March 26 board meeting, reporting facility-condition ratings and identifying priorities for future maintenance and long-range planning.
Justin, the district’s maintenance lead, summarized the APP as an OSPI-mandated system that documents facility condition, assigns condition ratings and supports long-term maintenance planning. He said Pullman High School scored well in its most recent certified assessment, with a facility-condition rating the presentation listed as 97.86 percent.
Justin told the board several older buildings show signs of aging and need planned work. Jefferson Elementary had roofing, HVAC and lighting items rated "fair," and Franklin Elementary’s HVAC system received a "poor" rating; Sunnyside Elementary—identified as the district’s oldest building with students—showed fair ratings on multiple items including flooring, roofing, exterior doors and the parking lot. Justin said the Franklin HVAC rating is concerning because continued decline could move that system toward an "unsatisfactory" designation and require more urgent action.
The maintenance presentation listed future priorities: addressing HVAC systems at Jefferson and Franklin, repairing or extending life of Sunnyside’s parking lot and multipurpose room slab moisture issues, upgrading Pioneer Center windows and HVAC in older sections, and monitoring the Aquatic Center. Justin said the district pursues available grants (for example, small schools modernization grants) and other funding sources to support work, but acknowledged some grant opportunities had fallen through previously.
Board members asked about timing for replacement versus repair. Diane (district finance/administration staff) joined Justin in explaining the district considers building life, bond capacity and phasing to limit taxpayer impact. Diane said the district owns about 60 acres for future school sites and that the timing for a bond to address Sunnyside would aim to occur after a prior bond drops off; she said preliminary planning conversations suggested starting planning several years ahead of a bond measure. Board member Craig asked whether a poor HVAC rating indicates imminent failure; maintenance staff said "poor" is below "good" and "fair" but above "unsatisfactory," and that the district is monitoring those systems and looking for funding solutions to extend useful life.
Justin noted buildings receive an internal rating every year, and a certified outside assessment every six years. The board did not take formal action; the presentation was an informational item for the district’s long-term facilities planning.
