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Dunn County briefs executive committee on ERP procurement, project costs and timelines
Summary
County staff told the executive committee the enterprise resource planning (ERP) project is entering implementation with two vendor contracts in place; the county expects to spend roughly $365,000 this year on purchases and $125,000 annually in subsequent years for multi‑year costs.
Dunn County staff updated the Executive Committee March 12 on the county’s multi‑year enterprise resource planning (ERP) project, reporting finalized vendor selections, year‑one expenditures and projected ongoing costs.
County Manager Chris and staff said the county has finalized contracts with BS&A for core ERP functions and with Andrews Technologies for timekeeping; current budget estimates show about $365,000 of a $500,000 allocation will be spent this year on those purchases. Staff said they expect ongoing annual costs averaging roughly $125,000 per year for system maintenance and related services in years two through five.
Chris said the county’s existing SAP contract (noted in materials) is approximately $223,000 and that the ERP transition is expected to produce time savings and reduce manual effort, particularly on timekeeping and financial reporting. He said discussions with SAP include potentially moving earlier to the county’s timekeeping module to accelerate implementation.
Staff described the procurement history and a multi‑year implementation timeline: planning began roughly two years ago, vendor contracts were finalized during the current cycle and full implementation for some components would take about 10 months; staff estimated some modules could be active by early‑to‑mid 2026.
Questions from supervisors addressed vendor implementation success rates and procurement costs to date. Finance staff provided figures for implementation staffing and operating expenses: for 2024 the process exceeded projected staff wages by about $20,000; year‑to‑date 2025 wages for the ERP work are roughly $30,000 and operating costs about $56,000 through January–February. The committee discussed the goal of long‑term savings through reduced duplication and automated reporting.
Ending: The committee asked staff to continue negotiations on implementation sequencing and to return with updates; the ERP project will remain on future executive committee agendas.
