Votes at a glance: Effingham CUSD 40 board approves financial report, calendars, handbook updates and cybersecurity purchase

The Effingham CUSD 40 School Board took the following formal actions during the meeting.

Votes at a glance

1) Financial report and payment of bills Motion: Approve the financial report, reimburse the imprest account $2,867.48 and approve payment of bills totaling $874,943.54. Mover: Steve. Second: Andrew. Outcome: Approved (recorded roll call: Bridal — yes; Andrew — yes; Jane — yes; Chad — yes; Sasha — yes; Steve — yes).

2) Consent agenda (minutes, HR and athletics minutes, cafeteria and other routine items) Motion: Approve consent agenda as presented (includes meeting minutes, student‑teacher list, fundraisers and field trips). Mover: Erica. Second: Steve. Outcome: Approved (recorded roll call included Andrew — yes; Jane — yes; Chad — yes; Joshua — yes; Steve — yes; Erica — yes).

3) Lincoln birthday attendance waiver (school‑code waiver) Motion: Approve waiver of school code 1055/24-2D (waiver for February 12 attendance rules). Mover: Steve. Second: Andrew. Outcome: Approved (recorded roll call: Jane — yes; Chad — yes; Session — yes; Steve — yes; Erica — yes; Andrew — yes).

4) SEPCO food purchasing cooperative participation Motion: Approve continued participation in the SEPCO cooperative at a $100 participation cost. Mover: Andrew. Second: Erica. Outcome: Approved (recorded roll call: Jane — yes; Chad — yes; Dasha — yes; Steve — yes; Erica — yes; Andrew — yes).

5) 2025–26 school calendar Motion: Approve the 2025–26 school calendar (staff days and student start dates; first staff workdays Aug. 11–12, students begin Aug. 13). Mover: Erica. Second: Steve. Outcome: Approved (recorded roll call: Chad — yes; Dasha — yes; Steve — yes; Erica — yes; Andrew — yes; Jane — yes).

6) 2025–26 handbook changes (discipline and extracurricular attendance language) Motion: Approve handbook updates presented by Paul Hensley. Mover: Steve. Second: Erica. Outcome: Approved (recorded roll call: Tasha — yes; Steve — yes; Erica — yes; Andrew — yes; Jane — yes; Chad — yes).

7) IHSA membership renewal (2025–26) Motion: Approve district membership renewal with the Illinois High School Association for 2025–26. Mover: Andrew. Second: Erica. Outcome: Approved (recorded roll call: Steve — yes; Erica — yes; Andrew — yes; Jane — yes; Chad — yes).

8) Student iPad/laptop manual (2025–26 update) Motion: Approve updates to the student device manual to reflect required parental consent language for certain Google services. Mover: (motion recorded; second by Erica). Outcome: Approved (recorded roll call: Erica — yes; Andrew — yes; Jane — yes; Chad — yes; Tasha — yes; Steve — yes).

9) Cybersecurity upgrade Motion: Approve purchase of additional Google‑account cybersecurity protection for district accounts at a cost of $11,000. Mover: Erica. Second: Jane. Outcome: Approved (recorded roll call: Andrew — yes; Jane — yes; Chad — yes; Sasha — yes; Steve — yes; Erica — yes).

10) Amendment to 2024–25 school calendar Motion: Amend the 2024–25 calendar to reflect use of two emergency days (January 6 and 7, 2025). Mover: Erica. Second: (recorded). Outcome: Approved (recorded roll call: Jane — yes; Chad — yes; Tasha/Trisha — yes; Steve — yes; Erica — yes; Sam — yes).

Notes: All votes recorded at the meeting were approvals; the transcript records the motion, mover and second for each item and a roll-call-style affirmation. Where the roll‑call names in the transcript were inconsistent in spelling or partial, the motion text and amount (when specified) are included above and the transcript roll‑call entries were used verbatim for provenance.

Ending: The board recessed to closed session after completing the public agenda.