DuPage County Finance Committee approves transfers, contracts and intergovernmental agreements

DuPage County Finance Committee members on March 25, 2025 approved a slate of budget transfers, purchase orders, contract amendments and intergovernmental agreements covering public safety, facilities, information technology and transportation.

The committee approved transfers including $45,000 from contingencies to purchase a replacement vehicle for the DuPage County State’s Attorney’s Office and a $254,950 transfer to fund the Member Initiative program for the County Board office. Members also approved multiple vendor contracts and intergovernmental agreements for police services with four townships and a series of procurement contracts for transportation materials and equipment.

The approvals move county operating authority and contracts forward for a range of departments. Several items drew brief questions from committee members about procurement decisions and facility planning, but votes on the listed items were carried by voice vote with no recorded objections.

Major actions approved

- A transfer (25-0797) of $45,000 from contingency to account 601161541206500 to purchase a replacement vehicle for the State’s Attorney’s Office (mover: Member Cahill; second: Member Evans). Motion carried by voice vote.

- A transfer (25-0817) of $254,950 from contingencies to grant services and contractual expenses to fund the Member Initiative program for the County Board office (mover: Member Cahill; second: Member Galassi). Motion carried by voice vote. Committee members noted that Member Initiative funds must be spent within 2025.

- Multiple budget transfers totaling $3,252,025 across various accounts (mover: Member Cahill; second: Member Rutledge). Motion carried by voice vote.

- Contract FIP0003-205: purchase order to Starino, Romello & Durkin for professional collective bargaining assistance for the county board, period 05/01/2025–04/30/2026, not to exceed $150,000. The county cited authority under 55 ILCS and DuPage County Code section 2-353 for a vendor selection not subject to competitive bidding (mover: Member Cahill; second: Member Heather). Motion carried by voice vote.

- Judicial/Public Safety contracts: JPSP-18-25 to West Publishing Corp. (Westlaw Edge) for 50 online passwords, period 04/01/2025–03/31/2030, not to exceed $155,328; and P-19-25 to Logicalis Inc. for IBM Passport software for the Clerk of the Circuit Court, 04/01/2025–03/31/2026, not to exceed $104,889.33 (mover: Member Evans; second: Member Heather / Member Rutledge). Both motions carried by voice vote.

- Intergovernmental agreements combining items 7B3–7B6: police-service agreements with Bloomingdale Township ($140,298.44), Milton Township ($280,956.88), Wayne Township ($140,298.44) and York Township ($140,298.44) for the period 04/01/2025–03/31/2026. The items were moved together and approved by voice vote (mover: Member Evans; second: Member Heather).

- Facilities Management procurements: FMP12-25, boiler control services (audit, testing, tuning and training) at the power plant, period 04/10/2025–04/09/2026, not to exceed $70,057.50; FMP14-25, sixth amendment to an existing facilities management agreement extending a lease/term for a 48-month period (08/01/2025–01/31/2029) with a total contract amount not to exceed $717,934.81; and FMP13-25, uninterrupted power supply maintenance and on-call emergency services for the Emergency Telephone System Board, period 04/01/2025–03/31/2026, not to exceed $36,317.72. All motions were approved by voice vote (movers: Member Childers/Childress; seconds: Member Yu / Member Rutledge as noted).

- During discussion of FMP12-25 Member Yu observed the chosen vendor was not the lowest bid: “I did notice that in the bid tab, this was not the lowest bid, but there must have been other reasons for accepting.” A county staff member, Valerie, responded: “It is not the lowest bid. However, when we did the evaluation of this bid, it was in the best interest of the county.”

- On the larger FMP14-25 lease amendment, Chief Administrator Nick Kotmayer explained timing tied to Illinois Department of Transportation construction and an anticipated opportunity to use the building for the county’s election warehouse and possibly sheriff vehicle storage: “That timing lines up perfectly. … Four years is a perfect amount because it’ll take probably 2½ to 3 to get it built and to move in, and then if we have to do renovations on that building.”

- Public Works and procurement items: PWR1-25, intergovernmental agreement with the Village of Woodridge for reporting and metering related to advanced metering infrastructure (approved); PWP3-25, First Choice Back Solutions for replacement parts/services, period 03/25/2025–11/30/2028, not to exceed $60,000 (approved).

- Technology and IT security: TECO2-25, amendment to Insight Public Sector contract for Veritas NetBackup backup appliances and maintenance, encumbrance increase $16,488.45 to an amended total of $391,207.29 (an increase of 4.42%); TEP5-25, Insight Public Sector procurement of Okta single sign-on and multifactor authentication licensing, period 04/30/2025–04/29/2026, contract amount $99,609.08. Both motions carried by voice vote (mover: Member Colbert/Covert; second: Member Yu).

- Transportation contracts (periods generally 04/01/2025–03/31/2026): multiple lowest-responsible-bid awards for paving materials and aggregates across DuPage regions, including: Superior Asphalt Materials LLC (not to exceed $65,000); Vulcan Construction Materials LLC (not to exceed $70,000); Zinger Reading Rex Concrete Inc. (not to exceed $75,000); Ploti Construction Inc. (not to exceed $100,000); Duquesne Asphalt Company (not to exceed $120,000); K5 Construction Corporation (not to exceed $144,000); and Cantri Lacay International LLC for a 2026 International truck and service body (not to exceed $398,875). All motions were approved by voice vote (movers: Member Tornatore and others; seconds: Member Rutledge and others as noted).

Other committee business and records

- FIR005325: revision to personnel headcount was moved, seconded and approved (mover: Member Galassi; second: Member Galassi as recorded). Payment of claims, wire transfers, county board resolutions and grant proposal notifications were received and placed on file.

Votes at a glance (motion id — purpose — amount — mover — second — outcome)

25-0797 — State’s Attorney vehicle purchase — $45,000 — Member Cahill — Member Evans — approved (voice vote) 25-0817 — Member Initiative program funding — $254,950 — Member Cahill — Member Galassi — approved (voice vote) FIP0003-205 — Collective bargaining professional services (Starino, Romello & Durkin) — ≤ $150,000 — Member Cahill — Member Heather — approved (voice vote) JPSP-18-25 — Westlaw Edge licenses — $155,328 — Member Evans — Member Heather — approved (voice vote) P-19-25 — IBM Passport software (Logicalis) — $104,889.33 — Member Evans — Member Rutledge — approved (voice vote) JPSR 1–4 (combined) — Township police-service agreements (Bloomingdale, Milton, Wayne, York) — combined totals listed above — Member Evans — Member Heather — approved (voice vote) FMP12-25 — Boiler control services — $70,057.50 — Member Childers/Childress — Member Yu — approved (voice vote) FMP14-25 — Sixth amendment, facilities lease/term — ≤ $717,934.81 — Member Childers/Childress — Member Yu — approved (voice vote) FMP13-25 — UPS maintenance for ETSB — $36,317.72 — Member Childers/Childress — Member Gu — approved (voice vote) PWR1-25 — Metering/reporting agreement with Woodridge — not specified — Member Childress — Member Heather — approved (voice vote) PWP3-25 — First Choice Back Solutions — $60,000 — Member Childress — Member Heather — approved (voice vote) TECO2-25 — Insight Public Sector amendment (NetBackup) — increase $16,488.45 to $391,207.29 — Member Colbert/Covert — Member Yu — approved (voice vote) TEP5-25 — Okta licensing (Insight Public Sector) — $99,609.08 — Member Covert — Member Yu — approved (voice vote) DTP contracts (multiple ids) — paving materials, aggregates, truck purchase (Cantri Lacay) — see text for amounts (range $65,000–$398,875) — movers: transportation members — approved (voice vote) FIR005325 — Revision to personnel headcount — not specified — Member Galassi — second recorded as Member Galassi — approved (voice vote)

Ending

Committee members had no additional new business after the approvals. Several routine items and informational reports were placed on file. No public comments were recorded in the meeting transcript.