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Votes at a glance: Lebanon Board of Works approves event closures, plats, contracts and change orders
Summary
At its March 24 meeting the Lebanon Board of Works approved a rolling street closure for a May 10 5K, two temporary alley closures, a secondary plat and right-of-way dedication from Donaldson's Chocolates, a software service agreement with iWork, tabled one RFP item, and approved two construction change orders and claims.
The Lebanon Board of Works on March 24 voted on several permitting, contracting and construction items. All motions recorded at the meeting passed by voice vote with the board members present voting in the affirmative.
Key actions taken
- Megan Hammerly Memorial 5K street closure (May 10, 9 a.m.): The board approved a rolling street-closure request for the Boone County Mentoring Partnership's Megan Hammerly Memorial 5K. Matt Wilson, executive director of Boone County Mentoring Partnership, described a revised route adapted around school construction; police and volunteers will staff key intersections. Motion approved.
- 111109 North Meridian Street alley closure (March 25'Aug. 1, 2025): The board approved a temporary east-west alley closure to allow tuckpointing and contractor access to the building known as the Ballet Building. The closure will be managed with temporary barricades and allow north-south travel in the alley. Motion approved.
- Collier Corner / Lido (North-South alley) closure (effective March 25'Nov. 1, 2025): The board approved a temporary closure to provide contractor access for work on two buildings; north access to a nearby parking lot will remain open. Motion approved.
- Secondary plat and acceptance of right-of-way from Donaldson's Chocolates: The board approved a secondary plat that consolidates three parcels into two and accepted a dedication of half the Bridal Drive right-of-way to the city to support development behind Flying J. Motion approved.
- iWork permit and planning software service agreement: The board approved a revised service agreement with iWork (permit software provider) that adds mapping, automated workflows and license-renewal notifications. Staff described a prorated additional charge of roughly $5,800 for the remainder of 2025 and an annual fee of about $9,200 thereafter; staff said they will use existing funds for 2025 and budget for it in the IT budget next year. Motion approved.
- Table item: One RFP/quote result item (item g) related to a makeover program was tabled for future consideration.
- Change order, Fordyce project (Change order number 10): The board approved change order number 10, $4,904, to fill existing 2-foot storm-sewer sumps with concrete in Fordyce Phase 2, aligning construction with the city's updated stormwater standards. Motion approved.
- Change order, Pickleball Court Reconstruction (Memorial Park, Change order number 1): The board approved the Memorial Park change order to remediate unsuitable soils and expand the court footprint; staff said the contract value for the affected work increased to about $530,400 and that the increase is covered by project contingencies. Motion approved.
- Claims: The board approved claims as presented.
Vote record and procedure
The meeting began with roll call; members present included Mayor Gentry, Becky McClure, Bill Stoner, Robertson and Alan Milburn. For the motions recorded in the meeting, the board approved each item by voice vote with all members present saying "aye." Where seconds were recorded, the transcript notes seconds from board members (for example, "Second from Allen/Alan"). No recorded roll-call tallies with individual ‘‘yes/no/abstain’’ attributions were captured in the transcript.
