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Selectmen receive update on Municipal Resources Inc. accounting conversion
Summary
Town staff reported progress on converting accounting from QuickBooks to Municipal Resources Inc. (MRI), saying general fund accounts will be prioritized and most audit numbers for 2024 are nearly finished but some special funds remain to be reconciled.
At the March 10 meeting the board received an update on the town’s conversion from QuickBooks to the Municipal Resources Inc. (MRI) financial system. Staff said the project is moving forward, with the town prioritizing general fund accounts before migrating special‑detail funds such as ambulance, police special detail, recreation and fire inspection accounts.
Town staff reported that most audit numbers for 2024 are nearly complete; one speaker said the audit work is “99% finished” except for several ambulance revenue items and the police special‑detail accounting, which requires additional breakdowns by payer, cruiser usage and personnel costs. Staff emphasized the need to align charts of accounts across departments so conversion does not create duplicate or misallocated balances.
The board was told there were multiple rounds of questions and in‑depth answers from MRI’s MTS system and that staff expect additional follow‑up meetings in the coming weeks to finalize system configuration. Departments (police and fire) have been asked to provide final input; the fire department meeting with staff was scheduled for Friday following the March 10 meeting.
Ending: Staff said they will continue meetings with MRI and departments and expect a follow‑up board update in the weeks ahead as outstanding reconciliations and chart‑of‑account work are completed.
