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Votes at a glance: Hartland board approves payments, permits, surplus sales, contracts and ordinances
Summary
The Village of Hartland board approved a package of administrative and operational items including payments to close a utilities contract, the village's vouchers, a farmers market permit (fee not waived), a bartender's license, surplus taser equipment disposition and a salt-dome roof contract.
The Village of Hartland board moved through a number of formal votes during its meeting. The board approved routine minutes and a group of administrative and operational items, including payments, licensing, surplus equipment disposition, contract awards and an ordinance change. Key actions and outcomes are below.
What the board approved (motions and outcomes recorded in the meeting):
- Payment to American Sewer Services Inc.: A motion to approve Payment No. 3 to American Sewer Services Inc. in the amount of $7,504.25 to close out the 2024 utilities program was moved, seconded and carried. Staff said legal and insurance review of lien waivers had been completed.
- Vouchers: The board approved vouchers in the amount of $368,294.56. During discussion staff clarified several line items including an electric contract payment for scoreboard work at Nixon Park and a multi-year cycle for meter replacement and remote telemetry (RT) units.
- Farmers market special-event permit: The board approved the Heartland farmers market special-event application for Sundays, June through October 2025, and explicitly declined to waive the $75 special-event application fee. The fee is due before the first market date.
- Bartender license: The board approved a bartender application for Timothy Groves. Staff reported an earlier law-enforcement contact in 2016 (misdemeanor arrests) that, according to the Pewaukee police records review, did not result in OWI charges; staff recommended approval and the board voted to grant the license.
- Surplus and disposition of taser equipment: The board approved a chief's recommendation to surplus several Taser X26P devices and associated batteries/cartridges. The chief described a multi-step disposal plan: two units may be sold to another department for $350 each, a set of functional units would be sold to a refurbisher for about $200 each, and four units showing a critical fault error would be traded back to the manufacturer for $100 each. The board asked staff to provide bills of sale or invoices to create a clear record of disposition.
- Ordinance on mobile food vendors: The board approved Ordinance No. 01132025, amending Article 7 of the Village code to regulate mobile food vendors; the action was taken on a second-reading item with the rules suspended to permit immediate adoption.
- First reading: The board held a first reading and discussion of changes to special-event permit timing (amending section 10-208) to allow applications submitted within 60 days of an event to be considered rather than automatically denied; that ordinance remains at first reading.
- Hire for right-of-way verification on Cottonwood Avenue: The board approved hiring Rueckert & Milke to perform right-of-way verification work related to future Cottonwood Avenue improvements and potential redevelopment; staff described the overall Cottonwood project as a multi-million-dollar, multi-year effort and said the verification will help define property lines and feasibility.
- Advanced Life Support (ALS) agreement with Village of Merton Fire Department: The board approved an ALS agreement to allow Hartland to furnish advanced life-support services to Merton in certain calls and to share billing for Medicare/Medicaid/veteran transports per the agreement; staff explained that Merton's fire department became a village entity and that the agreement clarifies licensure and billing responsibilities.
- Salt-dome roof contract: The board awarded a contract to Big Fish Contracting for replacement of the public works salt-dome roof for $50,475. Staff said multiple bids were solicited and Big Fish was the lowest qualified bidder; board members asked that competitive-bid documents be included in future packet material for transparency.
Several motions were recorded as "motion moved and seconded" with the standard roll-call-style "All in favor? Aye. All opposed?" and the chair announcing the motion carried; the public record in the meeting transcript did not provide individual roll-call tallies for the items listed above. Where staff provided additional detail in discussion, the board requested supporting documents (for example, bids, invoices or bills of sale) be added to the record when available.
