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Committee recommends forwarding emergency resolution to buy 2025 refuse truck; purchase under budget
Summary
Staff requested an emergency resolution so the city can purchase a 2025 refuse truck immediately from a Sourcewell contract; the purchase price is $377,006.50, under the $380,000 budgeted amount.
A staff member identified as the presenter requested committee support for an emergency resolution to purchase a 2025 refuse truck to replace a 13-year-old vehicle in the fleet.
The presenter said the vendor has an on-site truck that can be secured if the city approves the emergency resolution; otherwise the vendor will hold the vehicle until February. The purchase price, using a national joint-purchasing contract (Sourcewell), is $377,006.50, which is under the budgeted $380,000. The presenter said the Sourcewell contract provides a 2% discount and an additional $15,000 in-stock purchase discount that reduced the final price.
The presenter told the committee the current truck has 131,707 miles and is beyond its recommended replacement life; rust, parts scarcity and welding repairs have made continued operation increasingly difficult. The new truck will allow the city to retain two older units in the fleet as spares to avoid short staffing when breakdowns occur.
Staff also said it will present a fuller refuse-cost update, discuss the refuse levy and present a reroute plan for routes changed by city growth at the next meeting; staff estimated the rerouting would affect roughly 800 households.
Committee members indicated support and no objections to forwarding the emergency resolution to Council. The committee did not record a roll-call vote in the transcript; Council action is required to finalize the purchase.
