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Village of Jackson committee recommends approval of multiple public-works pay requests, bids and two budget resolutions
Summary
The Village of Jackson Budget and Finance Committee on March 11 recommended approval of pay requests and bids for wastewater, street and community-center projects, approved a budget amendment and authorized a resolution to sell $3.86 million in promissory notes; several items will move to the Village Board for final action.
The Village of Jackson Budget and Finance Committee on March 11 recommended approval of a series of pay requests, construction bids and financing actions tied to ongoing wastewater, street and community-center projects and approved two resolutions advancing to the Village Board.
The committee voted, by voice, to recommend approval of contractor pay requests for the wastewater treatment plant tertiary filters and disinfection project (Pay Request No. 11 for J.H. Hassinger, $293,075; Pay Request No. 12 for J.H. Hassinger, $561,230.55) and a Clean Water Fund loan draw request (Request No. 9, $861,666.04) for the 2024 wastewater treatment plant project. It also recommended reducing a letter of credit for Laurel Springs, No. 4 for Belinski Homes, in the amount of $103,512 and approving a professional services agreement with Town and Country Engineering for aeration basins and a service building design ($255,000).
The committee approved a recommendation to purchase a sewer utility service truck not to exceed $118,275 and recommended awarding the low bid for the 2025 final lift of asphalt (Final Lift of Asphalt Project, low bid $174,334 to Start Pavement Corp.). It recommended awarding the 2025 Hickory Lane reconstruction project to Vinton Construction at $2,156,363.50 and approved Pay Request No. 8 for the Jackson Community Center Expansion Project to Moore Construction Services ($296,154.90).
On budget matters, the committee recommended Village Board approval of Resolution 2055, an amendment to the 2025 general fund budget intended to preserve the village's eligibility for a state expenditure restraint program incentive by adjusting certain revenue and expense lines. Finance staff explained the change as an accounting adjustment that does not alter operations but ensures the village continues to qualify for the state incentive. "This is adopting a different budget so that the State continues to pay us the incentive that we've earned by reducing or minimizing expenses in our budgets year over year," a finance staff member said during the meeting.
The committee also recommended approval of Resolution 2056, providing for the sale of approximately $3,860,000 in general obligation promissory notes, series 2025A. Staff said the note consolidates planned financing for projects memorialized in the village's financial management plan, including the Hickory Lane reconstruction, Chestnut Court, the dog park, Ridgeway and the final lift of asphalt. Staff noted the final note amount is higher than forecast because issuance costs were consolidated into the note.
The committee deferred the item to replace Fire Engine 1261 (a 2005 Pierce model) to the full Village Board, where further discussion of purchase and financing options will occur.
Votes at a glance (committee recommendation to Village Board unless noted): - Approval of minutes (Feb. 11, 2025): motion carried (voice vote). - Approval of February 2025 check register and treasurer's report: motion carried (voice vote). - Pay Request No. 11, Wastewater Tertiary Filters & Disinfection (J.H. Hassinger): recommended approval; amount $293,075 (voice vote). - Pay Request No. 12, Wastewater Tertiary Filters & Disinfection (J.H. Hassinger): recommended approval; amount $561,230.55 (voice vote). - Clean Water Fund Loan Request No. 9 (2024 WWTP project): recommended approval; amount $861,666.04 (voice vote). - Letter of Credit Reduction No. 4, Laurel Springs No. 1 (Belinski Homes): recommended approval; amount $103,512 (voice vote). - Professional services agreement, WWTP aeration basins and service building design (Town and Country Engineering): recommended approval; amount $255,000 (voice vote). - Purchase of sewer utility service truck: recommended approval; not to exceed $118,275 (voice vote). - 2025 Final Lift of Asphalt (TIN 77) low bid: recommended approval; low bid $174,334 to Start Pavement Corp. (voice vote). - 2025 Hickory Lane reconstruction project: recommended approval; bid $2,156,363.50 to Vinton Construction (voice vote). - Pay Request No. 8, Jackson Community Center Expansion (Moore Construction Services): recommended approval; amount $296,154.90 (voice vote). - Resolution 2055, amendment to 2025 general fund budget: recommended approval (voice vote). - Resolution 2056, sale of approx. $3,860,000 general obligation promissory notes, series 2025A: recommended approval (voice vote). - Replacement of 2005 Pierce Fire Engine 1261: item moved to Village Board for presentation/discussion.
No members of the public spoke during the committee's public-comment period. Committee votes were taken by voice; no roll-call tallies were recorded in the committee transcript.
Why it matters: The committee's recommendations move multiple capital and operating expenditures toward final approval by the Village Board, including major street and wastewater investments and a promissory note that would fund several projects. Several items involve multi-hundred-thousand-dollar contracts and state loan draws that affect the village's capital program.
The committee adjourned after recommending the listed items to the Village Board.
