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Lebanon City Council adopts Resolution 23 to dispose of specified administrative records
Summary
The Lebanon City Council on March 24 adopted Resolution 23, authorizing disposition of listed department records under Pennsylvania's municipal retention schedule. The measure passed 5-0 after a brief public question about record media and disposal methods.
Lebanon City Council voted unanimously on March 24 to adopt Resolution 23, authorizing the disposition of specified administrative records in the Department of Administration in accordance with the Retention and Disposition Schedule for Records of Pennsylvania Municipalities.
The resolution, introduced by the chair during the council's regular meeting, lists categories of records the city will dispose of under the state schedule. Mayor Sherry L. Capello told the council the items include "building and pavilion rentals, special event and camping permits, certificates of insurance, insurance claims, renewal packets and policies, daily balancing reports, safety committee records, and open record request." She said disposition timing will follow the schedule's varying retention periods.
A member of the press asked whether the materials to be disposed of were paper or electronic. Chris Coel of Blufftown asked, "I'm just curious, are these paper records, electronic, different media that are gonna be, disposed of?" Capello replied in part, "So it would be paper. Okay." The council did not further specify the shredding or destruction method beyond saying disposition would be "in accordance with that schedule."
Council Clerk Cheryl Hados called the roll for the recorded vote. Mrs. Hados, Mr. McGuire, Mr. Morales, Mr. Potash and Chairman Martin all voted in favor. Chairman Martin announced Resolution 23 passed 5-0.
The resolution directs that the listed records be disposed of according to the state retention schedule; it does not create new retention periods or alter existing state procedures. The city noted the disposition is subject to the municipal schedule and regular audit processes.
