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Peoria County rolls $18.7 million of capital appropriations into FY25; several purchase orders carried forward
Summary
Staff told the committee that previously approved rollovers and unexpended purchase orders increased FY25 capital budgets by about $18.7 million; several project line items show negative amounts pending construction-management contracts.
Peoria County staff reported to the Legislative Affairs Committee that FY25 capital budgets increased by about $18.7 million because of rollovers approved at the March board meeting and purchase orders carried forward from prior years.
Heather, a Peoria County staff member, said the month's report includes rollovers and purchase orders that rolled from prior years into FY25. "So you'll see that the fiscal 25 budget has increased due to that by about $18,700,000," she said.
She noted three line items with negative amounts — storefront doors, the PCAPS HVAC unit, and the highway fleet remodel — explaining those projects were budgeted for FY25 but will likely roll under construction management contracts with Core and PJ Harris, which creates accounting offsets reflected as negative line balances in the report.
Heather also described the FY24 and prior purchase order encumbrance rollovers: some purchase orders remained on contract but were not expended because projects were incomplete or goods were not received by year-end; the ARPA fund showed the largest roll-forward amounts, followed by capital projects. She said the year-end close process ran on March 14 and that Administrator Sorel reviewed and approved the rollovers per county policy adopted previously.
The nut graf: carrying forward appropriations and encumbrances preserves funding for in-progress capital projects but increases the active FY25 budget; several projects will be managed through ongoing construction-management contracts.
Accounts payable and purchase activity were also noted: staff reported about $5.6 million in payments for February 2025 were listed in the packet for committee review; no specific payment questions were raised at the meeting.
No committee resolutions or formal votes were taken on these rollovers; staff presented the information for oversight and asked the committee to raise any questions for follow-up.
