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Clerks tell committee aligning exhibit-retention periods will reduce errors
Summary
Senate Bill 5,021 would change the retention period for court exhibits from six to five years to align conflicting statutes, clerks told the Civil Rights & Judiciary Committee; clerks said the change would reduce duplicate processing and the risk of errors.
Senate Bill 5,021 would reduce the statutory retention period for most court exhibits from six years to five years so both categories of records are governed by the same timeline, supporters and county clerks told the Civil Rights & Judiciary Committee on March 25, 2025.
For the record, Matt Sterling, staff to the committee, summarized current practice: county clerks maintain case files and exhibits, return items of value to sheriffs as unclaimed property, and may destroy some materials after a statutory retention period; reporter notes in criminal cases and…
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