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City staff recommend awarding beautification Phase 2 contract under DOT‑reimbursable grant
Summary
City staff reported two bids for the Phase 2 beautification project; the low bid ($119,800) is under the DOT‑reimbursable grant amount ($151,000). The work would add landscaping at several entrances and intersections; staff recommended awarding the contract to the low bidder.
City staff told commissioners that bids have been received for the Beautification Phase 2 project funded by a DOT‑reimbursable grant and recommended awarding the work to the lowest responsive bidder.
The grant matter is significant because it uses state reimbursement to fund landscaping and streetscape improvements at multiple city entrances and intersections.
Staff reported two bids: the low bid was $119,800 and the second bid was $194,000. The DOT grant award for the project is $151,000; staff noted the low bid is below the grant amount. The project scope described in the packet includes additional landscaping at the city entranceways, Moseley Drive, Moet Road and at the intersections of 20th Avenue and 4th and 6th Streets to create consistent planting and color schemes.
Commissioners asked about the grant coverage and staff confirmed that the grant will not cover the full $151,000 for all eligible items and that the low bid came in under the grant amount. No formal award vote was recorded during the pre‑commission discussion; the item was presented for possible approval on the regular agenda.
Staff said the contract will be reimbursable by DOT according to grant terms and that the city will follow its competitive bidding and procurement rules when finalizing the award.
