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Keith County begins contracting process for outside audit after firm presentation
Summary
The Board of Commissioners heard a phone presentation from auditor Jill Clay about audit approach and voted to request a contract from her firm to perform the county audit; commissioners discussed timing, electronic preparation, and on-site work estimates.
The Keith County Board of Commissioners voted to ask an external audit firm to provide a contract after a phone presentation from auditor Jill Clay, who described a mix of electronic preparatory work and a short on-site visit.
County Commissioner Corey Crandall introduced the call and commissioners discussed the proposal before a motion to request a contract passed by roll call vote.
The auditor, Jill Clay, said her practice has experience with Nebraska county audits and proposed a front-loaded approach: staff would run standard reports (for example, a board preapproval report and a revenue listing) so the auditors can plan remotely, then a small on-site team would perform detailed testing. Clay estimated roughly two days of on-site work for the audit and said the firm would send bank confirmations and use a secure document portal rather than exchanging materials by email. She described flexibility: some counties send monthly scanned reports; others prefer the auditors to handle more on-site work.
Treasurer Rhonda Johnson confirmed the county could run standard reports from its financial system to support the auditors. Clay said she reviewed prior audits and did not see immediate red flags; she noted most counties show routine segregation-of-duties notes in their internal-control letters. Clay suggested late summer to early fall timing for on-site work so the firm could combine nearby county visits and reduce travel costs.
Commissioners discussed practical details including the bank statements, tax-sale records and how miscellaneous receipts are stored. Clay said counting cash on-site is not a required audit procedure and that the firm would sample claims and revenues from the reports provided. After that discussion Commissioner Dale Irvin moved to request a contract; Commissioner Ortman seconded the motion and the board approved it by roll call.
The board recorded no specific contract amount or final schedule at the meeting; commissioners instructed staff to bring a contract for review when Clay's firm sends it.
