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BID board affirms $25,000 holiday decorations budget; staff to seek cost options
Summary
At its July 2 meeting the West Bend BID board reviewed holiday decorations costs and confirmed the $25,000 budget line for lights and decoration installation and removal. Staff were authorized to explore lower-cost options and report back.
Board members reviewed the BID budget line for lights and decorations at the July 2 meeting and confirmed the existing $25,000 allocation for installing and removing holiday lights and decorations.
Carissa presented the financial report and noted current expenditures and investment interest for 2024. The board discussed the costs of contracting for tree setup and decoration installation: David J. Frank provided a setup estimate of $8,657 (labor billed at $60.60 per hour), while removal in January was cited at about $7,200. Board members estimated combined put-up and take-down costs around $15,000, which fits within the broader $25,000 line item.
Board members asked Carissa and Chrissy to explore other vendor options and pricing. “Is anyone opposed to having Carissa look into another option to see if it's any less expensive?” one member asked; no opposition was raised and the board asked staff to report back.
Why it matters: the decorations budget requires early ordering to ensure vendors and equipment are available before the holiday season. Members noted the procurement threshold and that the $25,000 figure remains below the formal competitive-bid threshold in effect for the board.
Ending: The budget motion (which included the lights and decorations allocation) passed at the meeting; staff will seek alternative quotes and return with cost comparisons before final contracting decisions are made.
