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West Bend City BID Board approves financial report, pays for holiday decorations and replacement bows
Summary
The West Bend City BID Board unanimously approved minutes and the financial report, authorized purchase of 25 replacement decorative bows from the decorations line item, and voted to award the 2024–25 holiday decoration contract to Blingle.
The West Bend City BID Board approved the meeting minutes and the financial report and voted to fund replacement holiday decorations and contract holiday installation and maintenance to Blingle.
The board, meeting with a quorum of three members present, voted unanimously to approve the minutes from the prior meeting and to accept the financial report, which Carissa, a staff member, said included the 2023 carryforward, the updated undesignated fund balance and 2024 investment interest collected to date. Carissa presented the line-item figures and answered questions during the discussion.
Carissa outlined holiday-decorations proposals included in the agenda packet and recommended Blingle’s proposal. She said David J. Frank provided a setup quote of $8,657 and a separate take-down charge last year of $7,230.91; Blingle quoted a bundled service at $20,000 (with a $1,000 boom-lift item that the board could rent separately for about $250), and World Class Outdoor Lights quoted $27,000. "My recommendation would go with the Blingle," Carissa said.
After a motion and second, the board voted to approve a purchase of 25 replacement bows to replace damaged or missing decorations on bridges and fixtures. The board approved using funds from the decorations line item, which Carissa identified in the packet as $1,119.74. The motion passed by unanimous voice vote.
The board then moved to accept Blingle’s proposal for the 2024–25 holiday decorations. The board’s motion to contract with Blingle carried on a unanimous voice vote. Carissa was instructed to proceed with the expenditure and contracting steps.
Votes at a glance - Approval of minutes (prior meeting): motion made, seconded; outcome: approved by unanimous voice vote (3–0). No further details recorded in the transcript. - Financial report (as of Aug. 1): motion made, seconded; outcome: approved by unanimous voice vote (3–0). - Purchase of 25 replacement bows (decorations line item): motion made, seconded; outcome: approved by unanimous voice vote (3–0). Carissa was directed to make the expenditure from the decorations line item (packet value cited as $1,119.74). - Holiday decorations contract: motion to accept the Blingle proposal (bundled setup/maintenance); motion carried by unanimous voice vote (3–0). The final contract amount was not specified during the meeting; Blingle’s proposal in the packet was quoted at $20,000 with a $1,000 boom-lift option.
The board also reviewed proposals from David J. Frank and World Class Outdoor Lights and discussed differences in what each proposal included (some proposals included wreaths, bridge lights and a 16-foot ornament; David J. Frank’s setup quote did not include all of those items). Board members asked about guarantee and servicing schedules; Carissa said Blingle would perform regular checks and supply spare equipment, and Blingle stated it would respond when notified of outages.
The board concluded the agenda items and added one administrative item for the next meeting: moving the November meeting date because it currently falls on a busy election day when at least one board member will serve as a chief election inspector.
Ending: The board adjourned by the call of the chair after approving the items and directing staff to proceed with the decorations expenditures and contracting steps.
