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Board approves $646,142 wireless purchase and $683,198 turf replacement; all motions pass unanimously
Summary
The Papillion La Vista Community Schools Board of Education on March 24 approved a district share purchase of wireless network hardware and software and a replacement of Foundation Field turf. Both contracts passed by unanimous roll call votes; the board also approved routine consent items.
The Papillion La Vista Community Schools Board of Education approved two vendor contracts on March 24: a wireless network system purchase through CDW and a replacement of the Foundation Field playing surface through Midwest Field Turf.
Board members voted unanimously to accept the technology and facilities contracts and to approve routine consent items earlier in the meeting.
The wireless project was presented by district technology staff. The district’s summary noted that the total project cost is “just a little under $1,200,000.0,” and that E‑Rate will cover $523,391.49 while the district will cover $646,142.14. Matt Moore, a district staff member who presented the wireless RFP, recommended selecting Cisco hardware with CDW as the vendor. Moore told the board: "E rate's gonna cover 523,391, and 49¢. So district will, cover the 646,142 and 14¢." Board member Marcus Bailey asked about E‑Rate program stability; Moore replied he had “no reason to be concerned” for the current year but said any changes would be an issue for upcoming years.
The motion to "approve entering into an agreement with CDW‑g to purchase wireless network system hardware and software in the amount of $646,142.14" was made by Board Member Madler and seconded by Board Member Wood. The board recorded a roll call vote of six yes, zero no; the motion carried.
The board also accepted a single qualified bid to replace the artificial turf at Foundation Field. District staff said the bid was within the engineer’s estimate and that the recommended product is the same brand previously used in the stadium. The project includes an option for "cool" infill material; staff noted observed temperature differences at other district fields but did not quantify long‑term performance claims. The administration recommended awarding the contract to Midwest Field Turf for $683,198.30. The motion to approve the turf contract, and to delegate contract‑execution authority to district administrators, was made by Board Member Madler and seconded by Board Member Lotus. The board approved the contract by roll call vote (six yes, zero no).
Earlier in the meeting the board approved action‑by‑consent items. That motion was made by Board Member Bailey and seconded by Board Member Madler; a roll call showed unanimous approval.
Votes at a glance
• Action‑by‑consent items — Motion to approve as listed. Mover: Marcus Bailey; second: Madler. Vote: 6 yes, 0 no. Outcome: approved.
• Wireless network hardware/software — Motion to enter agreement with CDW to purchase wireless network hardware and software (district share $646,142.14; E‑Rate contribution $523,391.49). Mover: Madler; second: Wood. Vote: 6 yes, 0 no. Outcome: approved.
• Foundation Field turf replacement — Motion to approve turf replacement with Midwest Field Turf for $683,198.30 and delegate contract/execution authority to the superintendent or assistant superintendent of business services. Mover: Madler; second: Lotus. Vote: 6 yes, 0 no. Outcome: approved.
District staff said the wireless purchase will cover expanded capacity for new buildings and redundancy, and that $2.4 million is currently held in the district depreciation fund to cover larger technology cycles. Staff also said Chromebooks procurement would return to the board later in the spring. The buildings/grounds and finance committee will continue to advise on logos and visual options for the field surface. The board did not attach conditions to either authorization and allowed administrators to sign and implement the contracts.
