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Bentonville council approves wide slate of contracts, budget amendments and appointments
Summary
At its meeting, the Bentonville City Council approved a large consent package including library software and equipment purchases, multiple on-call service contracts, several waiver-of-bid ordinances for public-safety and utility equipment and appointments to advisory committees; each item passed on roll call.
The Bentonville City Council approved a package of resolutions, ordinances, contracts and appointments at its meeting, voting unanimously on items ranging from library purchases and public-safety uniforms to utility contracts and municipal code amendments.
Why it matters: The votes authorize spending, update procurement policy, and place contracts that will affect city operations, utilities and capital projects in the immediate term. Several items included “emergency” clauses that make them effective on passage.
The council placed a long list of items on the consent agenda and approved them by roll call. Major items included:
- Resolution awarding IFB 2,489 to Emory Sapp and Sons Inc. for asphalt materials, approximate amount $74,450 — approved on consent. (recorded on agenda segment listing; roll-call recorded as yeses.)
- Resolution amending the 2025 budget to purchase RFID software and support services for the Bentonville Public Library — approved on consent.
- Resolution amending the 2025 budget to purchase equipment and adaptive technologies for the Bentonville Public Library — approved on consent.
- Resolution awarding IFB 2,481 to Multicraft Contractors Inc. for on-call plumbing services (unit pricing) — approved on consent.
- Resolution awarding IFB 24 82 to AC Services and Mechanical for on-call HVAC services for city departments — approved on consent.
- Resolution awarding IFB $24.75 to Advantage Security Technologies LLC for citywide security alarm monitoring — approved on consent.
- Resolution adopting revisions to the City of Bentonville purchasing policy — approved on consent.
Utility-related items approved on consent included amendments to IDIQ contracts for water service-line replacement (Calcon Inc. and MoARC Utilities; total not to exceed $1,000,000); an engineering agreement with Consulting Engineering Inc. ($149,400); and a professional-services agreement with Pure Technologies US Inc. ($159,680.85).
Other separately read ordinances and resolutions approved by roll call:
- Appointment of Elizabeth Miller and Alice Pulis to the Public Art Advisory Committee — both approved.
- Resolution and public hearing to vacate a right-of-way and establish a utility easement — approved.
- Amendment No. 1 to the Craft & Toll professional-services contract for the Southwest Seventh & C Street drainage project (PIIP-22-0004) in the amount of $15,564.25 — approved.
- Ordinance waiving competitive bidding and authorizing an agreement with OverDrive, Inc. for digital library products, amount not to exceed $58,500 — approved.
- Ordinances waiving competitive bidding for Galls LLC for police uniforms and equipment (not to exceed $154,500) and for Bentonville Fire Department uniforms and accessories (not to exceed $165,804), each carrying an emergency clause — both approved on roll call.
- Ordinance authorizing the purchase of medical supplies and medications for Bentonville Fire Department ambulance services, aggregate total not to exceed $115,000, with an emergency clause — approved.
- Resolution authorizing purchase of concession equipment for Phillips Park from Food Service Equipment Brokers in an amount not to exceed $48,507.61 — approved.
- Ordinances amending sections 2-377 and 2-378 of the City of Bentonville municipal code (emergency clauses included) — approved.
- Resolution authorizing a lease agreement between the Bentonville Municipal Airport and Bentonville Public Schools for instructional use at 2500 Southwest Aviation Street — approved.
- Agreement with Heartland Business Systems for data storage replacement, amount not to exceed $238,681.51 — approved.
Utility board items approved during the meeting included a cost-of-service study for the electric department with Utility Financial Solutions LLC ($58,600); awards of street-material bids (IFB 24-95) to Emory Sapp and Sons Inc. ($62,500) and Benton County Stone ($426,586); a large purchase of decorative lighting fixtures from Holophane Lighting (waiver of bidding; amount not to exceed $4,177,940); and multiple ordinances waiving competitive bidding for the purchase of water meters from Utility Products/Henner Utility Products Inc. (approx. $183,430), Mueller Company (approx. $469,250), and Core & Main (approx. $231,474).
How the council voted: On the record roll-call votes shown in the transcript, the council recorded ‘yes’ votes for each listed item; the meeting transcript shows no recorded ‘no’ votes on the items summarized above.
What’s next: Approved contracts that included emergency clauses took effect on passage per the ordinances’ provisions; other items will move forward under the terms of their contracts and budget appropriations. Several approved purchases required subsequent contract execution by the mayor and city clerk.
Votes at a glance: The council’s roll-call approvals covered the items listed above and the full consent package read into the record during the meeting.
(See provenance for transcript locations where each item was introduced and voted.)
