The Village of Waynesville Planning Board approved the storefront work already installed at Courtside Outfitters, 5538 Main St., on Jan. 6, 2025, while placing several required follow-up conditions on the owner and contractors.

The board's action addressed a dispute in which one storefront elevation had been fitted with a bronze storefront system that differed from the black storefront finish the board had discussed earlier. Planning staff told the board that the project had been at risk of missing a county grant installation deadline if the already-ordered bronze system was not accepted.

Why it matters: The decision resolves an immediate construction compliance question and documents several remaining work items the owner must complete for final sign-off by code enforcement, including a new center stair, a full-light replacement door and specified lighting.

What the board approved and required
- Motion and outcome: The planning board moved to accept the installed storefront system at 5538 Main St. and to record the circumstances (the storefront system had been ordered in bronze and the project risked missing a county grant deadline). The motion passed (vote tally not specified in the transcript).
- Conditions attached: Planning staff and the board listed conditions the applicant must meet before final sign-off by code enforcement, including: installation of a new concrete center stair (no covering), a full-light replacement door to match the approved frame, a new light fixture in the alcove over the center doorway, correction or reorientation of gooseneck sign lighting so fixtures meet the village's nighttime-sky/code requirements, and that signage submitted by the tenant Morgan is not part of this approval and remains pending separate review.

Applicant explanation and contractor comments
Clifford Boncory, identified in the meeting as the property owner, told the board he planned to install the requested center door and that Aurora Glass (the door vendor) would do the work when weather allows. "I plan on doing the door. That's outside of the grant," Boncory said, and added he would file for any required permits.

Planning Department staff (identified in the meeting as Carol) told the board an approval had been granted previously based on the full project scope submitted to the board, which included the center door, the stair, the alcove lighting and the two-light storefront system in black. Carol also told the board that staff could not treat an off-record email as a substitute for formal meeting action: "I think from previous that we can't approve on an email; you have to do it in a meeting," she said.

Board and enforcement follow-up
Board members directed staff to pass the approval and plans to the code enforcement officer for compliance and inspection. The board explicitly noted that the code enforcement officer will verify that the work matches the submitted plans or any approved modifications and that permits and construction satisfy the conditions attached to the approval.

Remaining items and unresolved points
Board members and the applicant discussed whether the bronze finish was approved in prior communications and whether the contractor or building owner had placed the order before the board could act. The applicant said the bronze system had been ordered to meet the county grant timing. The board requested that code enforcement be given the resolution, submitted plans and the email record regarding the bronze installation so compliance can be checked.

Next steps
Code enforcement will receive the resolution, plans and related correspondence and confirm completion of the conditions. The board indicated the proposed Morgan signage is not included in this approval and will be reviewed separately.

Ending note
The board's approval keeps the project moving while formally documenting the outstanding conditions the owner and contractors must meet before a final sign-off by the village.