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Elmsford staff recommends CivicPlus website bundle to replace aging site; board discussion but no final vote recorded
Summary
Village staff outlined a three-part CivicPlus package — municipal website, FOIL management and agenda/minutes system — that would cost $38,000 in year one and $30,000 annually under a three-year deal; trustees discussed features, ADA and cybersecurity compliance and possible procurement timing but the transcript does not record a final vote.
Elmsford staff presented a proposal to replace the village’s current website and add integrated record-request and meeting-management tools, saying the current site is “tired” and out of compliance with new cybersecurity and accessibility standards.
The proposal is for a CivicPlus-hosted package that combines a municipal website, a FOIL (Freedom of Information Law) management portal and an agendas/minutes management system (AMMS). A staff member summarized the recommended package and said, “If we do the whole package, our year 1 cost is gonna be 38,000, and our annual cost is gonna be 30,000.” The package would be structured as a three‑year agreement, staff said.
Why it matters: Village staff said the existing site lacks modern security, integration and Americans with Disabilities Act (ADA) accessibility features, and that migration to a more corporate-managed CivicPlus platform would make ongoing patching, cybersecurity defenses and future upgrades easier. That, staff argued, would both reduce risk and provide residents more online services, including live streaming of meetings and integrated building-permit and payment links.
Staff framed the vendor choice as a migration advantage: CivicPlus…
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