Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Records Management topic
No spam. Unsubscribe anytime.
City clerk to seek council resolution to dispose of older administrative records
Summary
Council was told the city clerk has reviewed Department of Administration files and will seek a Monday-night resolution to dispose of records that have met the Commonwealth's retention schedule; sample retention periods mentioned included six years for insurance policies and five years for safety committee records.
Mayor Sherry L. Capello informed council that the city will present a resolution on Monday to authorize disposition of various records in the Department of Administration after review by the city clerk.
A city staff speaker explained that the proposed disposition would comply with the Commonwealth's retention and disposition schedule and that different categories of records have different retention periods: for example, insurance policies are retained six years and safety committee records five years. The speaker said the clerk had identified only records that had exceeded their required retention period.
Why it matters: Municipal records must be retained according to state retention schedules; disposing of records that have met retention requirements reduces storage burden and follows legal requirements. Council members confirmed the action is a routine, scheduled disposition and not ad hoc disposal of records still under retention.
Details: A council member asked whether the disposition was "on schedule" and the staff speaker replied that nothing would be disposed of before its required retention period had passed. The item was announced for formal consideration in the upcoming Monday meeting; no vote was recorded at the session summarized by the transcript.
Ending: Council did not take the resolution up at the meeting; the city clerk will present the proposed disposition for formal approval at the scheduled Monday meeting.
