District proposes seasonal turf rental rate; board asked to flag objections by March 28
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Summary
Administration presented an administrative regulation to add a seasonal rate and custodial/security requirements for Wildcat Stadium turf use, proposing a $3,000 seasonal fee plus custodial and overtime costs and to implement July 1 if the board raises no objections by March 28.
Dallastown Area School District administration presented a proposed administrative regulation (AR) on March 20 that would add a seasonal rental rate and update hourly custodial and security fees for use of Wildcat Stadium’s turf field.
Under the draft AR, the district would offer a seasonal bracket fee of $3,000 (the presentation described the figure as derived using the same methodology as other rental rates) for category 1 and 2 users during fall, winter, spring and summer seasons; custodial and security staffing would be required for all seasonal events. Administration proposed the rate take effect July 1 unless a majority of the board communicates objection by March 28.
Administration said the seasonal rate is intended to recoup costs that the district currently does not fully recover for some rentals. Proposed hourly and overtime adjustments discussed at the meeting included increases in custodial and security hourly rates to better reflect overtime and staffing costs; administration said in some cases the district has not recouped costs in the past. The AR would remain an administrative practice (not a board action) but was brought to the board for review and comment.
Board members asked for notification to regular renters and raised concern that higher custodial and security fees could price out some community organizations. Administration said it will notify impacted renters and will proceed with implementation only if no substantial board opposition is raised by March 28.
The matter originated in policy committee discussions and was described as an administrative regulation rather than a policy requiring a board vote. Administration emphasized that seasonal field use would primarily be available Sundays and possibly a limited number of Saturdays, and that refunds, custodial and security scheduling would be added as implementation details.
The board did not take a formal vote during the March 20 meeting; administration requested members communicate objections by March 28.