Polk County Commissioners approve emergency procurement authority for fuel and tanks

Polk County Commissioners Court approved a motion to authorize emergency procurement measures to ensure the county can receive petroleum products and to purchase storage tanks from Hughes Oil.

The action, which the court discussed in executive session under Texas Government Code section 551.071 (consultation with attorney), was framed as a response to “exigent circumstances” and the county’s need to increase or create capability to receive gasoline, diesel, oil and grease. The court directed staff to gather information on two additional potential suppliers to distribute to the auditor, treasurer and other relevant offices.

The court moved and seconded the measure (names given in the meeting as Robertson and Cassidy). Commissioners voted in favor and the chair announced the motion carried. The record does not specify an individual roll-call tally.

Separately, court members said they will declare an emergency today related to a burn ban and associated power concerns; that declaration does not require a vote and will appear on next week’s agenda for formal record. Meeting remarks indicated the emergency declaration would be signed and that staff would circulate supplier information to finance offices.

The discussion occurred in executive session for legal consultation; the court returned to public session and approved the procurement authority and tank purchase by voice vote. The transcript does not specify contract terms, dollar amounts, the identities of the two potential additional suppliers, or which county departments will manage the tank purchase and fuel receipts.

A motion to adjourn followed the procurement action.