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Two companies submit bids for county HVAC maintenance; Apollo’s bid far lower than competitor
Summary
Franklin County opened sealed bids for a new countywide HVAC maintenance contract that expires March 31. County staff reported two responsive bids: Apollo Mechanical Contractors ($208,113) and a second proposal from 'Bruce' with a higher figure announced in the bid opening. Staff said legal and procurement will review the submissions.
Franklin County staff opened sealed bids for a new countywide HVAC maintenance contract set to replace a contract that expires March 31. Jennifer Wagner (presented in the meeting as the procurement lead) announced two responsive bids after a mandatory walkthrough: Apollo Mechanical Contractors and a second bidder identified in the packet as Bruce.
During the public bid opening Wagner and staff searched the submitted envelopes for the completed pricing form. Wagner announced Apollo’s submitted total as $208,113. The second bid, from Bruce (listed in the bid documents and read aloud during the opening), was announced in the meeting record as $1,919,336.25 (as read from the Bruce package). Wagner told the board the documents would be returned to legal/procurement for review.
Wagner noted four companies attended the mandatory walk‑through but only two bids were received. She said procurement will have legal review the bid packages and confirm responsiveness and completeness before recommendation to the board.
What commissioners heard: the board was informed of the number of bidders who attended the mandatory walk‑through, the two bids received and the next step — legal review. There was no formal award or motion at the bid opening; staff said legal will look the bids over and return with recommendations.
Why it matters: a new maintenance contract will cover HVAC services at county properties and the county must complete procurement steps — including responsiveness checks and legal review — before awarding a contract. The two bids show a large spread in proposed pricing; procurement review will confirm whether both bids are responsive and comparable.
What’s next: legal and procurement staff will review the submittals for responsiveness and bring a recommendation to the board at a later meeting.
