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Board approves financial report, construction contracts, curriculum purchases and renewals; items moved to consent agenda
Summary
At the March 20 meeting the board accepted the FY24 audit, approved a general fund budget amendment, renewed banking services, and authorized guaranteed maximum prices and purchase orders for school renovations, furniture, curriculum and security equipment; most votes were unanimous and will go to the consent agenda.
The Bibb County Board of Education on March 20 approved a package of financial, construction, procurement and policy actions. Several items were moved to and approved on the consent agenda following committee reports; motions recorded on the meeting transcript show unanimous approvals for most items.
Key items and outcomes (votes summarized):
- Audit acceptance (FSS2): The board accepted the audit of the financial statements for the fiscal year ended June 30, 2024. Motion carried and was sent to the consent agenda.
- Monthly financial report (FSS1): Staff presented the monthly general fund and all‑funds statements (as of 01/31/2025) including general fund assets of approximately $109,000,000, liabilities of $18,200,000 and a reported general fund revenue collection of $165,600,000 (62% of budget). No separate board vote was required beyond placing the item on the consent agenda.
- Truist Bank contract renewal (FSS3): The board authorized a one‑year renewal of banking services for FY2026 under the existing RFP option; motion carried unanimously.
- Budget amendment (FSS4): The board approved General Fund Budget Amendment No. 2, which increased the projected ending fund balance to $67,791,196 after a $10,989,413 adjustment; motion carried unanimously.
- Construction and renovation guaranteed maximum prices (FSS5 & FSS6): The board authorized guaranteed maximum prices to International City Builders for Howard High School renovations ($8,808,652.32) and Howard Middle School renovations ($6,765,670.15). Both motions carried unanimously; projects are funded through the 2021 ESPLOST program.
- Furniture purchase orders (FSS7 & FSS8): The board authorized purchase orders to Advent Business Interiors for Howard High School ($294,424.13) and Howard Middle School ($194,842.81) for furniture and installation; motions carried unanimously.
- Curriculum and adaptive program renewals (FSS9): The board approved a $228,460 purchase order for renewal of Encore and Launch adaptive curricula for PEC students; motion carried unanimously and funding will come from general funds after federal funds were reduced.
- Weapons‑detection equipment (FSS10): The board approved a purchase order to CTI for 17 additional weapons‑detection machines at an amount of $296,658 funded by a mix of FY25 security grant funds and ESPLOST; motion carried unanimously.
- Items moved to and approved on the consent agenda included the items above (FSS2 through FSS11 in committee), policy items PR1–PR4 (second readings) and personnel committee items PS1, PS1.1, PS2 and PS5. Committee reports indicated unanimous committee approvals for the fiscal and policy items; personnel items in committee included one item (PS1.2) that was later removed from consent and approved in new business.
The transcript records board members calling for votes, with repeated procedural language (“all those in favor, please say aye”), and several motions reported as carrying unanimously and being sent to the consent agenda. Detailed vendor names, contract amounts, and funding sources were read into the record during committee reports.
Ending
Most of the fiscal and procurement actions will appear on the formal consent agenda for administrative processing; the board directed staff to follow through on contract execution and to provide corrected or updated budget tables where one column had been miscalculated in the packet.
