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Operations outlines construction-management approach, bond closeout and maintenance staffing for 34 campuses
Summary
Operations staff described construction-management-at-risk delivery, remaining bond balances, planned small projects and maintenance staffing and work-order volumes for Lexington School District One.
Jim Jett, executive director of operations, briefed trustees on facilities, construction and maintenance responsibilities covering 34 campuses, including five high schools, eight middle schools and 18 elementary schools.
Jett explained the district’s use of construction management at risk as the preferred delivery method for many school projects and said construction coordinators act as district overseers to verify billings, ensure district standards and capture savings. He said the approach is widely used across K–12 districts and helps manage change orders and transparency in contractor billing.
On the 2018 bond closeout, trustees were told about a remaining balance reported at $7,440,000; Jett and finance staff said some projects have unspent line-item funds and that remaining bond funds will be consolidated after predetermined projects close out, then the board will be asked to approve allocation of remaining funds. Board members asked for a clearer line-item report showing which projects are already committed and which funds remain available; staff agreed to produce an updated line-item breakdown.
Jett described maintenance staffing and workloads: the district’s maintenance team includes electricians, plumbers, HVAC mechanics, carpenters and grounds staff who maintain more than 6,000,000 square feet of district facilities. He said the department completed about 4,057 work orders this year; critical work receives priority and the district will supplement in-house staff with contractors when necessary.
On technology and process, Jett said the facilities team is implementing Autodesk (facilities management) and uses Incident IQ for ticketing, which is expected to streamline project planning and maintenance forecasting. He also said the district is conducting a facility study and a demographer-led review that will inform future bond needs and recommended staffing levels.
Trustees asked for more detail about construction vs. hard-bid methods and requested a follow-up session; Jett offered to present the construction-management-at-risk comparison to the board.
