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Committee reviews project manager assignments and contact list, cautions against serial communication
Summary
Members reviewed the project manager assignment list and new-member packets and discussed contact-list preferences. A committee member warned about serial communications and the risk of violating open-meeting rules.
Committee members reviewed a project manager assignment list that the chair said would be re-circulated so all members could finalize assignments at the next meeting. Members confirmed who would take which projects (for example, John agreed to take Landmark House) and discussed that some projects listed had already been completed and therefore required only follow-up contact rather than substantial oversight.
The committee distributed new-member packets, including a contact list and a schedule of CPC member term-ending dates. Members were asked to confirm the accuracy of their listed term end dates and whether they wanted telephone numbers included on the internal contact list. One member asked that only work and cell numbers be included if members consented.
A committee member cautioned colleagues to avoid serial communications by telephone or text that might constitute a “rolling meeting,” reminding the group they are subject to open-meeting law. Another member echoed the warning and emphasized that even conversations involving successive one-on-one contacts could create procedural problems under the law.
No formal motions were made on assignment changes at this meeting; the chair said the committee would reconvene with fuller attendance to finalize the project manager assignment list at the next meeting in April.
