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Commissioners approve publication of RFP for sheriff’s office commissary and inmate trust accounting
Summary
The court approved publication of a request for proposals to replace the sheriff’s commissary and inmate trust accounting system; staff said vendors supply kiosks and equipment at no cost and that the system should reduce manual accounting work.
The commissioners approved issuing an RFP for inmate trust accounting and commissary services for the Coryell County Sheriff’s Office.
Sheriff’s office speakers and staff described the RFP’s main points: the selected contractor will supply kiosks, credit-card processing and related equipment at the vendor’s expense; there will be no direct cost to the county for the equipment beyond staff time to manage the program. The court was told the new system is intended to modernize accounting, reduce manual cash handling and bank reconciliation work, and allow families to deposit funds directly for inmates using updated interfaces.
The sheriff’s office representative said vendors typically make revenue from commissary sales and that the county will receive a portion of proceeds per contract terms. Staff also described features such as automated deposit kiosks (an “ATM-style” approach), commissary cards for released inmates to retrieve balances, and the potential to combine commissary services with other inmate services (telephone, tablets) to streamline vendor contracts. The RFP did not include submission dates in the packet; staff said dates would be added before publication.
Commissioner Basham moved to publish the RFP; Commissioner Weddle seconded. The motion carried with all present voting aye.
Ending: Staff will finalize dates and publication details and assemble a scoring panel to evaluate vendor proposals when submissions are received.
