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Tift County to renew security camera and door‑control maintenance contract; indemnification clause removed
Summary
The board reviewed a renewal for maintenance of county security cameras and door controllers with Mobile Communications of America, across multiple county facilities. Staff said the contract term will be six months to align with the fiscal year and that MCA approved removing an indemnification clause.
TIFT COUNTY — County staff presented a six‑month renewal of a maintenance agreement with Mobile Communications of America (MCA) covering security camera servers and door‑lock controllers used across county facilities, and told commissioners the vendor approved removing the contract’s indemnification language.
The agreement covers servers and access‑control hardware at county buildings including the EFC, law enforcement center, recreation facilities, EMS, fire facilities, juvenile court and the courthouse. Staff described service windows of 8 a.m. to 5 p.m. on nonemergency calls and emergency response commitments of four hours for critical issues and 24‑hour coverage seven days a week for the most serious outages.
The county said MCA’s proposal includes parts and labor for diagnosis and repair. Staff told the board the county opted for a six‑month term "to mirror our fiscal year" and ease contract administration across the county’s budget calendar.
Mister Tony (vendor liaison) and county staff reviewed contract language with the vendor’s legal team, and staff said MCA approved removing the indemnification paragraph that had appeared in the packet copy. "MCA has approved the changes," said Mister Carter (county attorney). "We have a copy with that indemnification language removed and it's been approved by their legal team." Staff said the revised document would be ready for the board packet at the next meeting.
Commissioners asked whether the quoted price covered only the six‑month term (staff: yes) and whether the county intended to keep renewal on a six‑month schedule going forward; staff answered the six‑month term was selected to align future renewals with the county fiscal year so renewals fall within a single budget cycle.
No formal vote was recorded in the transcript for this item; staff indicated the finalized agreement with the indemnification language removed would be placed on the agenda for formal approval at the next meeting.
