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Veterans Services seeks $20,000 DMVA grant; commissioners press staff on digitization and original DD‑214 handling
Summary
Veterans Services asked to apply for a one‑time $20,000 grant from the North Carolina Department of Military and Veteran Affairs; commissioners questioned which records would be digitized and how original DD‑214 discharge papers would be handled.
The Board of Commissioners authorized Veterans Services to apply for a one‑time $20,000 grant from the North Carolina Department of Military and Veteran Affairs to support the county's Veterans Service Office, but the item prompted detailed questions about digitizing historical records and handling original DD‑214 military discharge forms.
Britney Snyder, Veterans Services, told the board the grant would be used to improve infrastructure and outreach: office furnishings for a new location, digitalization of historical records, file conversion fees to Tyler Technologies, new printers and scanners, a countywide mailing campaign, outreach materials and moving expenses. Commissioners pressed staff about which records would be digitized and whether original DD‑214 forms would remain in original physical custody.
One commissioner said earlier digitization work had excluded originals of DD‑214s; staff confirmed originals had been retained even after digitization. Snyder said the office has several boxes of old records that need review; staff will pull original DD‑214s from boxes before digitizing the remaining files. Staff and the commissioner agreed that original DD‑214s must be preserved because originals are necessary for certain certifications and verifications.
Snyder also said the grant could cover fees to Tyler Technologies for digital conversion and laserfiche storage. The board approved the application by consent; staff noted they would work through preservation and storage questions and coordinate next steps.
The transcript records a brief exchange clarifying that most other records are redundant copies and would be digitized, while original DD‑214s will be kept.
