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Treasurer outlines changes to accounts receivable as Workday rolls out
Summary
The county treasurer described a move from a partly centralized AR process to department‑level use of a teller interface tied to Workday; some departments will see little change while others will take on new data entry responsibilities. Staff said the transition aims to reduce hand‑offs but will require training and small process changes.
Johnson County’s treasurer updated the Board of Supervisors on accounts receivable steps tied to the county’s Workday implementation.
Treasurer Scott said the county has moved from a centralized accounts receivable process toward one where departmental staff will enter receipts directly into a teller interface. For departments already doing that work, the change will be minimal; for others the treasurer outlined a new sequence: departmental staff select revenue items from a drop‑down list restricted to their office, enter amounts, print a receipt and have the system balance to the general ledger.
The treasurer said the new process is intended to eliminate multiple hand‑offs—handwriting receipts, interoffice transfer and re‑entry—by allowing office staff to record transactions directly in the teller and reduce reconciliation steps. He advised departments that training and testing are ongoing and thanked staff for end‑to‑end testing ahead of the broader Workday go‑live. No formal policy change was adopted at the meeting; the treasurer said the update was to inform supervisors of operational changes and to solicit any questions.
County staff emphasized that business rules and revenue item lists will be configured per office so users see only their appropriate revenue codes. Departments should expect training and may retain some back‑end support from the treasurer’s office during the transition.
