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Germantown board awards two road contracts, adds contingencies
Summary
The board awarded the Village’s 2025 annual road program to Wolf Paving with a 10% contingency and a separate state‑assisted Rockfield Road reconstruction contract to Payne & Dolan; both awards passed on roll-call votes.
The Germantown Village Board on Monday approved two construction contracts for village roads.
The board awarded the 2025 Road Program to Wolf Paving for a base bid of $1,176,115 and approved an added 10% contingency, bringing the total authorization to $1,293,726.50. The contingency was added as part of an amendment to the original motion; trustees discussed that the contingency is customary to cover unforeseen construction price changes and engineering adjustments.
Separately the board awarded reconstruction of Rockfield Road to Payne & Dolan. The base award amount was $931,369; with contingency the motion recorded a total of $1,024,505.90. Village staff said the Rockfield Road work is one half of an ARIP (state grant) project that also includes Pleasant View Road; staff explained the board prioritized Rockfield first because of design and grant timing.
Why it matters: The Rockfield project is partially funded by the state’s ARIP program; staff said ARIP will reimburse 90% of eligible costs and the village (and the adjacent town for their share) will pay the remaining 10%. Trustees discussed coordination with an upcoming solar-farm construction and possible road impacts from heavy construction traffic and agreed to coordinate timing with the solar project developer.
Votes and details - Motion: Award 2025 Road Program construction to Wolf Paving and add a 10% contingency (total authorization $1,293,726.50). Outcome: Approved (roll-call; ayes recorded by the board). - Motion: Award Rockfield Road reconstruction to Payne & Dolan with contingency (total authorization $1,024,505.90). Outcome: Approved (roll-call; ayes recorded by the board).
Board members who spoke - Trustee Rick Miller moved to add the 10% contingency to the Wolf Paving award. He said the contingency was recommended at the public works meeting. - Several trustees asked staff whether awarding separate contracts (Wolf Paving for the annual program and Payne & Dolan for Rockfield) was normal; staff explained Rockfield is bid separately because it is part of an ARIP grant and has separate bid requirements.
Implementation and next steps - Staff will schedule pre-construction meetings with the winning contractors and coordinate timing and road condition documentation with the solar farm developer to minimize rework. - The village and town share of the Rockfield cost was explained as proportional to the road-footage allocation in the state road database.
Ending: Work will proceed this construction season; trustees asked staff to continue coordinating schedules and to monitor the work for any damage related to heavy construction traffic.
