Kingston planning board signs minutes and administrative documents, discusses inspection invoice and hydrogeologic study

The Kingston Planning Board approved routine board business and handled a series of administrative matters at its March 18 meeting, including approving February minutes, signing a letter to nullify an older facts-and-findings record and clarifying how certain inspection invoices should be billed.

The board voted to accept the February minutes; the motion was made and seconded during the meeting and carried by voice vote. Acting Chair Robin Duguay recorded the vote for acceptance of minutes.

Planning staff presented a facts-and-findings letter for a property at 7 New Boston Road that the board had requested be nullified because the prior findings referenced restrictions (for example, no septic) that no longer match site conditions. Town Planner Glenn Greenwood summarized the item and staff asked for the chair's signature to record the nullification; the board consented. "If somebody did a mortgage title search they'd see this thing that said no, you can't have a septic system or a well. Well, they're already there. So we wanted to make that clear," Greenwood said.

Board members considered an invoice from Civil Construction Management for three site inspections at a project referred to as C J & Tech on Route 125. Planning staff and the board confirmed that inspection invoices and construction-bond administration costs are handled through the planning process and that such invoices should be sent to the planning office for payment from escrow or bond as appropriate. "He definitely should send that to us," a board member said regarding the invoice routing.

Engineering staff also reported on a hydrogeologic study related to the Sanford Seminary project and said the estimated upper cost of contracted work, when combined with an existing payment, remains less than what is currently available in the project's escrow account. The board raised no objections to processing the payment and agreed staff could sign the related documents.

Town Engineer Dennis Quintal provided a routine site-inspection update for ongoing construction at C J & Tech, noting silt fences were in place and that he observed minor on-site erosion following recent rain; he said the contractor has been responsive to inspection requests. The board accepted the written report and photos for the record.

No appeals, new permits or substantive land-use approvals were decided during the administrative portion of the meeting; these were procedural and clerical matters the board approved or clarified by consensus or voice vote.