Board approves multiple contracts, waivers and event permits; awards bridge restoration contract

The Board of Public Works and Safety approved a series of contracts, change orders, waivers and event permits at its March 19, 2025 meeting, and accepted a responsive bid for a bridge restoration contract after a second round of bidding.

The board accepted the second low responsive bid for the 100th Street and Sixth Street bridge restoration project and awarded the contract to Reef Riley Construction for $939,658.97. Sergey Gerchuk, Office of Corporation Counsel, said the project was rebid after initial bids exceeded budget; the second round produced a responsive low bidder and the board approved the award.

Staff announced bid openings and request-for-proposal submittals: for 22-ENG-1140 First Street multiuse path from West Road to Spring Mill Road the bidders and totals announced were Morphy Construction Inc. ($1,875,000), All Star Paving Inc. ($1,000,008.82), Yarberry Companies Inc. ($2,131,044) and Calumet Civil Contractors Inc. ($2,162,000). For city work support services staff said the procurement was a request for proposals and that NV5 Geospatial Inc. and Power Engineers Inc. submitted proposals; staff indicated evaluation and price negotiation would follow.

The board approved a range of purchase orders, professional service agreements and change orders including: Fields Outdoor Adventures LLP ammunition purchase ($72,125) presented by Major Jellison of the Carmel Police Department; Bridal Ernsperger Associates Inc. preliminary topographic scoping ($218,500) for Main Street (24-ENG-19); United Construction Services LLC change order No. 5 for Haverstick Road multiuse path ($7,837.06); Convergent Technologies LLC Genetec servers and additional services ($206,987.47); CSU Inc. Cool Creek fiber relocation additional services amendment ($55,646.38); CC and T Construction Inc. sidewalk replacement additional services ($55,840); IngleDow, Inc. annual flower installation ($115,570.69) and an additional IngleDow contract ($54,597.84) that included installation and maintenance at the Palladium and Indiana Design Center; KPS Commercial Construction street department building upgrades change order ($5,940.20); and other routine items presented by engineering, streets and information systems staff.

The board granted several waivers of prior BPW resolutions for routine maintenance and temporary electrical connections at locations around the city and approved multiple event and facility-use permits, including the Free Wheel community spring bike collection at City Hall parking lot (April 5, 2025) and the Carmel International Arts Festival special street and plaza use (September 20, 2025). The board also granted an expedited topographic survey contract for veterans and Autumn Greenways to support park board design work ($87,950).

All listed motions were approved without recorded opposition during the meeting; staff said some items required later procurement steps or evaluation (for RFPs) before contracts would be finalized.

Votes at a glance (selected items): - Reef Riley Construction — bridge restoration contract award — $939,658.97 — approved. - Bridal Ernsperger Associates Inc. — topographic scoping for Main Street (24-ENG-19) — $218,500 — approved. - Convergent Technologies LLC — Genetec servers and services — $206,987.47 — approved. - IngleDow, Inc. — annual flower installation — $115,570.69 — approved. - CSU Inc. — Cool Creek fiber relocation — $55,646.38 — approved. - United Construction Services LLC — Haverstick Road multiuse path change order No. 5 — $7,837.06 — approved.

Several routine waivers of BPW resolutions for electrical service were approved; resolution identifiers were read into the record and are listed in the meeting minutes. Staff noted RFP submittals (NV5 Geospatial Inc. and Power Engineers Inc.) will be evaluated and pricing negotiated before a contract is returned to the board for action.