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Committee hears recommendation to hire RSP as external consultant for Westview process action teams
Summary
District staff recommended awarding an RFP to RSP to serve as external consultant for two Westview process action teams; RSP's bid was substantially lower than two competitors and the selection was framed around price and location.
At the March 17 finance committee meeting, staff recommended awarding an RFP to RSP and Associates to serve as the external consultant for two Westview process action teams (PRAT). The teams will retain two co‑chairs working with the external consultant.
Doctor Buck, discussing the selection, said the district received three proposals: RSP, Link and Creative Entourage. He reported the bids were $33,000 for RSP, $165,000 for Link and $132,000 for Creative Entourage and said RSP’s proposal was nearly $100,000 less than the next‑lowest bid. Staff noted location and travel costs as a possible factor — RSP is in Overland Park while Creative Entourage is in Clayton, Mo., and Link is out of Washington, D.C. — but the selection committee’s full deliberations were not part of the transcript and staff disclaimed not being on that selection panel.
Staff recommended approving RSP based on the proposal and price differential; no committee vote was recorded in the transcript excerpt. Committee members asked about the bid gap and whether the solicitation allowed follow‑up with bidders; staff did not provide a detailed post‑selection justification in the meeting.
The consultant contract will be used to guide the PRAT charter tasks previously approved for Westview. Staff said the consultant will lead meetings while two internal co‑chairs remain active as part of the process action team structure.
