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DIAB seeks clarity on annual reporting requirement and data protections; board liaison to follow up
Summary
Members asked whether the DIAB’s required annual report to the Board of Education is calendar-based or tied to reestablishment; Board Member Brown said the report need not be written and will confirm timing. The group also discussed data collection and privacy rules for any survey, with Board Policy 5125.4 on informed consent cited.
DIAB members on March 18 asked the board liaison to confirm whether the board advisory committee’s required report is due on a calendar cycle or tied to the advisory board’s reestablishment. Vice Chair Theresa Smith noted the governing policy states DIAB "shall report annually to the board" and asked whether "annually" follows the Board of Education calendar or the advisory board’s reestablishment date.
Board Member Brown, serving as the committee’s liaison to the Board of Education, said she had contacted the board director before he went on leave and that the director told her the report does not have to be written. Brown said she would await board docs for the next board meeting and would contact the board chair if the required report is not placed on the next agenda, and then return to DIAB with a firm due date and format. "He did say, it does not have to be a written report," Brown told the committee.
Members cautioned that even if a written report is not required, keeping records of actions and recommendations is useful; one member noted an annual report from 2018 exists and may contain useful action items. The committee also discussed data collection: Board Member Brown identified Board Policy 5125.4 (informed consent, student data gathering) and stressed that any survey or data-gathering plan must protect personally identifiable information (PII). She said she would consult with the board chair and relevant staff to ensure compliance before DIAB pursues any countywide survey or data collection.
Brown and other staff agreed to follow up with clarifying guidance on the report format and on permissible data-collection methods that protect student and parent privacy. DIAB members asked that action items from the 2018 report be shared with subcommittees, and staff said they would circulate action items to DIAB leadership for review before wider distribution.
