Atoka Municipal Golf Authority approves minutes, superintendent report and February purchase orders; tables rental pricing

The Atoka Municipal Golf Authority approved the minutes of its Feb. 18, 2025, meeting, accepted the superintendent/course manager report and authorized payment of purchase orders for February 2025 during its most recent meeting. Trustees also discussed setting a daily rental price for the course after a chamber request and agreed to table that decision until the next meeting, with a special meeting possible on April 7 to finalize rates.

The routine approvals were handled by motion and roll-call votes. The board approved the meeting minutes and later approved the superintendent’s report after the course manager described staffing, irrigation repairs and battery replacements for golf carts. Trustees then voted to authorize payment of the purchase orders listed for February 2025.

During review of purchase orders and bills, trustees asked about several line items. A $4,489 entry labeled “Amazon miscellaneous items” was identified in the meeting record as associated with golf-cart batteries. Trustees also discussed an approximately $11,000 tarp invoice that had been charged to the course’s credit line; participants said staff would verify whether a purchase order was issued and confirm how the charge was processed through the city. The board was told three additional batteries were on order and that several lithium batteries had already been installed in carts; staff noted they were managing battery swaps so operations could continue.

The board spent substantial time on a proposal to set a fixed daily rental rate for outside groups after the chamber requested to rent the course for a single day in June or July. Trustees discussed pricing examples — including a suggested $1,500–$2,000 weekend rate and a $500 minimum for smaller weekday events — and noted the authority must also adopt a policy requiring rosters or proof for school events. A high-school tournament is scheduled for April 23 and trustees said school rosters have been handled historically during weekdays. No formal motion to set rates was adopted; the board agreed to table the agenda item so staff can gather comparative prices from nearby courses and so Mark (the staff member who requested the item) can be present for final discussion.

Other operational items raised in the superintendent’s report included irrigation leaks (staff reported two small leaks were repaired), staffing adjustments (temporary and part‑time hires to cover clubhouse shifts), and electrical work at an equipment shed that required breaker-box replacement. The board also heard that new software from Tyler Technologies is being deployed to streamline payables and other finance functions.

The meeting concluded with a motion to adjourn and a roll-call vote. Trustees indicated the authority will follow up on the $11,000 tarp charge and confirm the purchase-order record before drawing funds for the batteries and other items.

The board indicated it will include the rental-pricing item on its next agenda, with a possible special meeting on April 7 to finalize a policy and rates.