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Committee reviews proposed FY25–26 capital budget totaling $5.49 million; several course and bowling facility items exceed $50,000
Summary
Staff presented a proposed FY 2025–26 capital improvements budget of $5,493,288 on Jan. 21 that combines new projects, repair‑and‑replacement items and a $520,000 allowance for unplanned capital needs.
Finance and operations staff presented the proposed FY 2025–26 capital improvements program (CIP) at the Jan. 21 Budget and Finance Committee meeting. The total CIP request presented was $5,493,288, composed of new requests, repair‑and‑replacement (R&R) projects, golf and landscape equipment replacement and an allowances bucket for unplanned capital needs.
Why it matters: the CIP funds scheduled repairs, replacements and strategic projects that affect the association’s long‑term amenities and member services. Committee review identifies items that require further scrutiny before the Governing Board finalizes capital funding decisions.
Summary figures and categories
- Total proposed CIP (FY25–26): $5,493,288 - New capital requests: $190,000 (examples included pool painting and shade structures) - Recreational R&R (rec centers): $2,068,512 (bowling-lane systems and facility items among them) - Golf and landscaping R&R: $2,714,776 (course equipment, irrigation design, shoreline repairs) - Allowances (unallocated contingency for year): $520,000 (includes IT earmark)
Major items discussed (over $50,000)
- Sports Pavilion / Bowling pinsetters: staff listed replacement of pinsetters and multiple lane subsystems; an aggregate budget figure for bowling lane equipment and related items was presented (pinsetters cited at roughly $1,784,000 in the presentation package) and staff said they will solicit resale opportunities for old equipment.
- Koons fitness cardio equipment: $208,319 (routine five‑year replacement cycle for cardios at Koons center; vendor benchmarking and member survey to inform selection).
- Stardust irrigation/turf reduction and pump station: a multi‑phase project was presented; phase‑one items include design and an initial pump‑station budget (pump‑station figure cited at $300,000), with broader turf‑reduction costs modelled in follow‑on years.
- Golf equipment replacement: staff requested replacement of 22 maintenance machines (total presented ~ $826,364) and multiple utility-vehicle replacements (total presented ~ $160,463 for certain fleets). The committee also reviewed a proposed replacement of 30 rental golf carts (presented at $212,534) to refresh the fleet and avoid a purchase in the subsequent year.
- Other course items: shoreline hardscape repairs at Desert Trails and Deer Valley, Echo Mesa cart‑path slurry seal ($75,000), and multiple pro‑shop roof tile replacements.
Committee process and next steps
Staff emphasized the committee’s role in identifying any CIP items that should be “pulled out” for detailed review before finalizing the budget; the committee will review pull‑out candidates at upcoming meetings and consider tradeoffs with the operating budget and reserves. Several committee members asked for additional detail on large items (for example, lawn‑bowling regrassing and shoreline repairs) and requested follow-up cost breakdowns; staff agreed to bring expanded detail and vendor‑scope information to the next meeting. The committee will prepare recommendations on CIP pull-outs ahead of final Governing Board deliberations.
