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City staff reports: audit delayed after data-conversion discrepancy; demolition, property and staffing updates
Summary
City staff said the FY 2025 audit start was delayed because of a reconciliation issue tied to the utility data conversion; staff also reported completed demolition activity, site plans for a park acquisition and introduced a new assistant public works director.
City staff told the Lebanon City Council they delayed the start of the fiscal-year 2025 audit after finding a reconciliation discrepancy tied to conversion of utility accounting into a new financial system. Staff said the bank balance appears about $75,000 higher than the city's internal books for the utility transaction side and that the discrepancy is related to data migrated from the old system.
Why it matters: The audit delay affects official financial statements and the timing for hiring a finance director; staff said the discrepancy is with internal utility transactions rather than individual customer accounts.
Staff said the utility customer accounts are correct and the problem appears to be an internal bank transaction related to the electric utility. The administration said auditors were scheduled to begin next week but the start was postponed until staff can reconcile the books; city personnel are continuing to generate other fund reports and are actively recruiting a director of finance.
Staff also reported on code-enforcement demolitions: the first round included two voluntary demolitions and five involuntary demolitions; staff said four of those properties were subsequently sold at courthouse steps. The city said it will proceed with a second round of demolitions and has additional involuntary demolitions pending.
Other staff updates: the city said it received site plans related to a real-estate acquisition that may add park ground, and the council was introduced to Tammy Young, the new assistant public works director, who previously worked at MoDOT and will take part in project management and contracting.
Council members asked procedural questions but recorded no policy votes on these status items. Staff said they will return updates on reconciliation and audit timing as work continues.
