Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Christian County awards tax-bill printing and mailing contract to Ozark Mailing after bid review
Summary
After reviewing six bids and consulting the county attorney and software provider, the Christian County Commission approved awarding ITB 2025-10 (print-and-mail tax bills and SB190 statements) to Ozark Mailing, citing local experience and concerns about additional integration costs with the lowest bidder.
Christian County Commissioners voted Sept. 11 to award ITB 2025-10 — the county's print-and-mail contract for tax bills and Senate Bill 190 statements — to Ozark Mailing after reviewing six bids and consulting county counsel and the county's billing software vendor. The award passed during the consent-agenda vote.
The county's procurement presenter said the county received six bids and found two nonresponsive. "We were originally going to award to one source, which was the lowest of the four that were responsible," the presenter said, but the county's software vendor flagged additional processing and programming work that would be required to use that bidder. The presenter said county counsel advised the commission that "in reviewing bids, you can always consider outside circumstances." The presenter added, "we would now like to award this to Ozark Mailing, who we have done business with for many, many years."
Commissioners discussed local preference and operational continuity. One commissioner noted that local or in-state vendors can offer advantages and said the chosen vendor's price was competitive: "It's $500 cheaper to go with those," the procurement presenter said. Another commissioner said the county had used the vendor previously and that continuity would avoid reformatting the county's tax-bill appearance.
A motion to approve the award for ITB 2025-10 was made and seconded; the chair called for the vote and the commission approved the award. The procurement presenter said the county may rebid earlier next year if needed.
The item on the commission's agenda that referenced the road and bridge sales tax distribution (Certified Commission Order No. O9-11-2025-O1) remained on the agenda; the procurement action was limited to the print-and-mail contract. The procurement presenter also said the collector's office initiated the procurement process on behalf of the collector's office.
The commission did not provide a public line-item breakdown of the winning contract in the meeting record; the procurement presenter summarized bid counts, responsiveness, and operational considerations discussed with counsel and the county's software vendor.
