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Purchasing recommends extending office-supply contract with Quill and awarding copier lease to local vendor

5750225 · August 14, 2025

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Summary

Purchasing staff recommended renewing the office-supply contract with Quill and awarding a 60-month copier lease/maintenance contract to a local vendor; commissioners approved both actions.

Purchasing senior manager Kim recommended renewing the county’s office-supply contract with Quill (the incumbent online provider) and retaining Staples as a secondary vendor; she noted pricing and customer service relationships and that Quill’s online pricing was often lower than Amazon for county orders. Kim also reported a single responsive bid for a 60-month lease and maintenance contract for HP copiers from Copy Products, which includes toner and preventive maintenance and prints-per-copy pricing. The copier change is expected to lower per-print costs for departments moving to new machines. Commissioners moved and approved both contract actions. Ending: Contracts were approved and purchasing staff will execute renewals and lease documents; commissioners applauded cost-scrutiny and vendor management.